1. Apply for or renew your passport.
Allow 10-12 weeks for processing or more. Be sure that the passport will be valid during the entire time you will be out of the United States. Be aware, too, that many countries require a passport to be valid for at least six months beyond your anticipated return date.
2. Attend a group information meeting.
Schedule an appointment with a study abroad advisor after attending a group information meeting.
If you are an Eastman student, visit the Office of the Dean of Academic Affairs at the Eastman School of Music.
3. Research programs online or using the Study Abroad Resource Library.
You can find information about programs sponsored by many different colleges and universities. Study abroad advisors can help guide you.
4. Talk to peer advisers (returnees) who have studied in the location or on the program you are considering.
5. Submit your application.
Applying to study abroad is a two-step process:
- Apply for approval through the UR Study Abroad Portal, by starting an application to your program(s) of interest.
- Complete an application for the specific program in which you hope to participate.
6. Discuss your plans with your parents/guardians.
7. Complete the Study Abroad Orientation Blackboard course.
Attendance and participation at the in-person session and Blackboard course are mandatory.
The orientation covers important information about health and safety, cross-cultural adjustment, Study Abroad Status, billing, residence halls, and registration for the semester following your time abroad. The course schedule will be sent to you with your Proposal response. If you do not successfully complete the course by the stated deadline, your approval to study abroad will be rescinded.
8. Submit all UR-sponsored program applications to the Center for Study Abroad.
Send non-UR program applications directly to the program. Be sure to keep a copy of your application.
9. Meet with your faculty advisor.
Declare your major and discuss how it will be affected by a semester or year abroad. Bring catalogues and recommendation forms for programs to which you are applying. You may do this even if you have not officially declared your major.
10. Estimate costs for the study abroad programs to which you are applying.
Study abroad staff and peer advisers can help you with these figures. The Center for Study Abroad can provide you with an Expenses and Financial Planning Sheet to help budget your expenses.
11. Apply for financial aid and/or scholarships.
Meet with a counselor in the Financial Aid Office if you receive financial aid or hold a Stafford Loan (or plan to). Discuss how study abroad affects current and future benefits. Work with a counselor in the Center for Study Abroad to apply for any special study abroad scholarships or financial aid. Some have extremely early application deadlines, so don't delay. All UR students who apply to IES & CIEE programs are required to apply for IES & CIEE financial aid.
12. Register for study abroad.
Your study abroad Pre-departure Handbook will provide detailed information on registration for your semester abroad. Register in April for fall study and November for spring study abroad.
13. Plan for your return to campus.
If you have not been admitted to a study abroad program at registration and housing lottery time, register for next semester's classes and enter the housing lottery to keep your options open should your study abroad plans change.
14. Apply for a Visa (if necessary).
Find out the visa requirements, if any, for the country in which you plan to study.
15. Make arrangements for your re-entry to the US (if necessary).
If you are an international student, or do not hold a US passport, meet with an advisor in the International Services Office in order to discuss the logistics of leaving the US and re-entering upon your return from abroad.
16. Research and explore disability accommodations (if necessary).
Every country has unique architecture, transportation, and laws that may impact students’ access to study abroad programs. Students with disabilities are encouraged to meet with their CETL disability support coordinator and study abroad adviser to discuss accommodation needs and identify appropriate sites overseas.