of Research and Project Administration
for UR Faculty and Staff
University of Rochester Grants.gov Basics
University of Rochester Policy Update
ORPA Tips and Tools
Agency Specific Guidance
Contact for Questions
is a web portal that allows organizations to electronically find and apply
for competitive grant opportunities from all Federal grant-making agencies.
It is the single access point for over 1000 grant programs offered by Federal
grant-making agencies. The two primary features of the Grants.gov site
- Find - The ‘Find’ portion of Grants.gov allows
users to search for funding opportunities and their corresponding application
packages (if available).
- Apply - The ‘Apply’ function allows users to directly
download application packages to their individual computers. Once downloaded,
the user can work on the application locally on his/her own machine, rather
than online within Grants.gov.
At this time ORPA offers the following policy, procedure,
and informational resources to support a successful transition to electronic
of Rochester Grants.gov Basics
PI's and Staff do not need to create an account with Grants.gov.
The only account holders are Research Administrators in ORPA who submit
applications via Grants. gov on behalf of the University. While the Grants.gov
Help Desk may tell you that you need an account, be assured that you
do not need one.
Data Universal Number System (DUNS) number (041294109) has already been
established for the University of Rochester and a trading partner profile
already exists in the Central Contractor Registry (CCR). Do not request
another DUNS number for the institution.
of Rochester Policy Update
To date, the Grants.gov e-system has proved much more complex
and time-consuming than the traditional paper application procedure, requiring
the cooperation of UR investigators, departments, and administrators to finalize
the application well in advance of the submission deadline. In the interest
of successful e-submission, the UR has instituted the following policy:
Effective immediately, applications
requiring electronic submission must be completed, routed, and submitted
to ORPA at least five business days prior to the Grants.gov submission
deadline. Individual departments will need to establish their own internal
deadlines to ensure review and approval of the application in advance
of the ORPA deadline. As a general guideline, investigators should
plan to finish their applications 7-14 business days prior to the Grants.gov
The Grants.gov system requires the UR to establish a buffer of time to
protect the application against the agency deadline, as the system may
experience technical difficulties or detect application errors at any point
in the submission process. It may, for instance, take up to 48 hours following
e-submission to learn whether an application has been accepted by the sponsoring
agency or rejected for corrections. If errors have been detected, the applicant
must make all corrections and repeat the e-submission process, resubmitting
the entire application package to Grants.gov in accordance with the original
agency deadline. Applicants cannot assume the first submission will be
successful and must allow time for resubmission(s).
As noted above, UR policy/procedure pertaining
to electronic submission is evolving, and is expected to develop and shift
over time. Please contact your ORPA Research
Administrator prior to beginning
any Grants.gov application, to obtain information on current policy and procedure.
Tips and Tools
If you have questions pertaining to Grants.gov
specifically or to electronic application in general, please contact your ORPA
these policies and procedures to evolve over time, with additional use
of the Grants.gov system and development of a compatible interface, and
will inform the UR community as changes occur.