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Office Of The Bursar

Cashiering Operations
Information For Employees

In addition to processing payments and answering questions on student accounts, the River Campus Bursar's Office provides the following services:

DEPOSITS TO UNIVERSITY ACCOUNTS

  • Limited to Departments and Operating Units
  • Must follow deposit procedures established by the Bursar's Office
  • Deposits to Ledger 5 Accounts must be sent to Office of Research Accounting and Costing Standards (ORACS), RC Box 278958
  • Deposits to Ledger 6 Accounts must be sent to University Advancement, Office of Gift and Donor Records, 300 E. River Rd, Suite G-100.
  • Bursar's Office Deposit Procedures

PETTY CASH REIMBURSEMENTS

  • Cannot exceed $300.00
  • Must be documented by original receipts (charge card receipts do not qualify as original receipts in most cases)
  • Cannot include purchases of food for any purpose
  • Must be approved by a supervisor, department head or senior administrator.
  • University ID must be presented

For further information, please review the Finance Policies for Petty Cash: http://www.rochester.edu/adminfinance/finance/pettycash.htm

TRAVEL AND CONFERENCE REIMBURSEMENTS

  • Cannot exceed $300.00
  • Must be documented by original receipts
  • Food cannot be reimbursed on a Petty Cash (F-5) form. The Travel and Conference (F-3) form should be used and requires a business reason for the purchase. Names of attendees should also be included with the explanation.
  • Must be approved by a supervisor or department head.
  • University ID must be presented

For further information, please review the Finance Policies for Travel and Conference: http://www.rochester.edu/adminfinance/finance/trvlpolicy.htm

AMERICAN EXPRESS ADVANCES

  • Cannot exceed $200.00
  • University ID must be presented

Page updated 5/31/2013 - Maintained by the University Bursar's Office.
Questions or comments regarding this page? Contact the Bursar's Office .