A W-9 is required when payments are made to individuals and unincorporated companies that have provided services. This provides us information for submitting our 1099s at year-end so that we are in compliance and can avoid penalties.
How do I put more money on my purchase order?
Fill out a 312 Requisition and forward the form to the Purchasing Department, 70 Goler House (RC Box278901).
How do I transfer charges between departments (since the University does not write checks to itself)?
A memo requesting the transfer along with a copy of the ledger or Impromptu report (with dates, transaction IDs, reference #s, descriptions, and amounts highlighted) should be sent to:
Ledger 5- Office of Research Accounting and Costing Standards Batch Reference of APD or APC- Accounts Payable, RC 278958 or fax 256-0923 All others- General Accounting, RC 278958
What is the mileage reimbursement for travel and conferences?
Mileage is reimbursed at 55.5 cents per mile. (effective July 1, 2011)
What is the turnaround time for a Request For Payment?
It takes, on average, 3-6 working days from the time an RFP is received at Accounts Payable until the payment is mailed. Refer toPOLICIES - Request for Paymentfor more detailed information.
When should I use a T&C form versus the RFP form?
T&C forms should be used foremployeefood and travel reimbursement. An RFP is used for non-employee travel reimbursement, conferences, license registration, and other expenses not processed under a purchase order.
When should I use an RFP versus a purchase order?
RFPs are used for one-time purchases. Purchase orders are used for multiple purchases or purchases with the same vendor that recur over a period of time. One important exception to this rule is that consultants/independent contractors should always follow the Request For Services process (found atForms Bank) even if it is for a single event/service.