University of Rochester

Administration & Finance

Finance Home

Finance Forms

All forms are in either Excel or Acrobat PDF format. Please download the latest version, delete outdated copies and check back for periodic updates.

New Form Users:  Review the Introduction to Forms instructional video first, before using any updated form.

Form NameForm Link

Effective Date            

Journal Entry Form - for internal transfers

excel Journal Entry Form

Additional Instructional video and Guidance

Banking Entry

excel Banking Entry Form / pdf Banking Entry Form

Additional  Instructional video

with deposits posting


Accounts Payable Request  excel AP Request/RUSH Fee 12/29/14
Request for Advance Travel Ticketsexcel Form F-2/ pdf Form F-2 updated
Employee Expense Report

excel Form F-3 / pdf Form F-3  

Valid Spend Categories for F-3 Form (ETE) as of 02-24-15

Additional  Instructional video

Student Expense Report

excel ONLY Form F-34 


Moving Expense Reportexcel  Form F-7 / pdf Form F-7 12/29/14
Advance Moving Allowanceexcel  Form F-8 / pdf Form F-8  12/29/14
Request for Payment

excel  Form F-4 / pdf Form F-4  

Additional  Instructional video


Petty Cash Fund Request

First Notice Rule Form for Automated Booking of Banl Deposit

excel  Form F-9 / pdf Form F-9 

First Notice Rule Form for Automated Booking of Bank Deposit



Petty Cash Voucherexcel  Form F-5 / pdf Form F-5 12/29/14
Petty Cash Summaryexcel  Form F-6 / pdf Form F-6 12/29/14
Recommended Tool:
Reporting of Taxable Payments
Form F-1 (rev. 6/09)
Foreign Nationals/GLACIER Payment Information

GLACIER Information

S Tax Information for Nonresident 
Alien Consultants and Guest Speakers
Instructions (pdf format)
American Express Corporate Card ApplicationAMEX (rev. 08/11)
Request for Taxpayer Identification NumberForm W-9 (.pdf format) (rev. 11/05)
Instructions (.pdf format)
NIH Salary Cap Reallocation CalculationCapCalculation Form
Request for a new project accountNew project account (rev 12/14)01/02/15
Request for project closureProject Closure (rev 12/14)01/02/15
Request for Electronic Funds Transferexcel  Form F-4eft / pdf Form F-4eft  01/02/15
UR Financials FAO or Spend or Revenue Category Request Formexcel FAO or Spend or Revenue Category Form02/25/16