Reimbursements
The University reimburses employees and students for reasonable and necessary business expenses, including travel expenses that are incurred in furtherance of the University’s missions. To obtain reimbursement for personal funds spent, and to account for a travel advance, all expenses must be documented on a Workday Expense Report.
Expense Management Reference Materials
Noteworthy
- American Express (AMEX) Corporate Card charges and payments now load to the employees Workday account. The cardholder (employee) needs to check their Workday account at least once a month. Payments made to AMEX should be closed, personal expenses should also be closed. The remaining business expenses should be added to a Workday Expense Report and submitted for processing. The reimbursement funds should be used to pay your AMEX bill. American Express Corporate Card guide
- Advanced airfare charges for reservations book by Deprez and Town & Country Travel now load to the employees Workday account. Employees are required to account for their travel advance within 60 days of the return date of their trip. To account for your travel advance charges, include them on a Workday Expense Report. The employee will not receive reimbursement for travel advance transactions. Airfare CTC/BTA reconciliation guide
- Beginning January 1, 2024, the standard mileage rate will be 67 cents per mile for business use.