Parent FAQ

Frequently Asked Questions For Parents

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  1. My student was documented by a Resident Advisor (RA) or Public Safety.  What happens next?
  2. I want to know if my student has a conduct history with your office.  Can you tell me?
  3. Who can view my student’s conduct record?
  4. Will these violations be on my student’s transcript?
  5. Will graduate schools (law schools, medical schools, etc.) or employers find out about my student's conduct record?
  6. My student is going to a Conduct Hearing and had the choice between the All-Campus Judicial Council (ACJC) and an Administrative Hearing Board.  What is the difference?
  7. What are the Dean's Fees that have appeared on my student’s term bill?
  8. Where can I find out more information about the Standards of Student Conduct?
  9. Can I see am overview of the conduct process?
  10. What is Restorative Justice?
  11. I have more questions about the conduct process.  Who can I contact?

1) My student was documented by a Resident Advisor (RA) or Public Safety.  What happens next?

All incident reports are reviewed by the Center for Student Conflict Management (CSCM) staff to determine if a violation of the Standards of Student Conduct may have occurred. If it is believed that a violation may have occurred, your student will be sent an e-mail letting them know that they need to meet with either an Area Coordinator or Resident Director (who is a professional staff member in Residential Life) or a staff member from the CSCM. This meeting will be a chance for your student to share their perspective of the incident and discuss options for moving forward. 

2) I want to know if my student has a disciplinary history with your office.  Can you tell me?

Student’s records are protected under the Family Educational Rights and Protection Act (FERPA). Our office will not typically inform you of your student’s disciplinary history unless they have signed a release of information form authorizing our office to share information with you. Our office strongly encourages students to have an open and honest conversation with parents regarding conduct violations. There are certain exceptions, pertaining to health and safety, when we feel it is important to share disciplinary information with parents. For more information about FERPA please see the University’s statement on FERPA.

View the University's statement on FERPA »»

3) Who can view my student’s conduct record?

Conduct records are protected under the Family Educational Right to Privacy Act (FERPA).  School officials will be given only information that they need to know. For example, some groups and organizations at the university will not allow students with certain conduct issues to participate. As a result, school officials associated with those groups will check the conduct record of participants. If anyone outside of the University (e.g. graduate school) requests information about your student’s conduct status, we will ask your student to sign a release of information form authorizing the University to share information with that 3rd party.

For more information on privacy, View the University's statement on FERPA »»

4) Will these violations be on my student’s transcript?

Generally, notations regarding conduct violations are not made on students’ transcripts. There are however, certain circumstances under which a notation will be place on a transcript. These include, but are not limited to, cases where a student has been suspended or expelled from the University or if a student leaves the University while the conduct process is pending. The University only considers incidents that result in a response of probation or above to be "disciplinary incidents" and therefore will not disclose incidents resulting in solely educational responses, formal letters of warning, or informal letters of warning to those requesting information regarding inappropriate conduct. Incidents that result in a response below disciplinary probation (including an educational program or project, formal letter or warning or informal letter of warning) are not considered formal disciplinary action by the university.

5) Will graduate schools (law schools, medical schools, etc.) or employers find out about my students conduct record?

Refer to question #3.

6) My student is going to a Conduct Hearing and had the choice between the All-Campus Judicial Council (ACJC) and the Administrative Hearing Board.  What is the difference?

The All-Campus Judicial Council is a branch of the Students' Association government that serves both as the Student Association's highest court and as a disciplinary hearing panel authorized by the University to handle violations of the Standards for Student Conduct. ACJC provides a true jury of one’s peers: students determine whether the student or student group is responsible for the perceived policy violations and students recommend appropriate sanctions for those found responsible to the Center for Student Conflict Management.

The ACJC is comprised of a chief justice, an associate chief justice, and nine associate justices. They have the full range of sanctions available to them.

The Administrative Hearing Board is made of up staff and administrators throughout the University. All members of the Administrative Hearing Board have been trained in the conduct process. The Administrative Hearing Board is made up of three members: one chair and two officers.

7) What are the Dean's Fees that have appeared on my student's term bill?

All students who have been found responsible for violating the student code of conduct are charged an administrative fee of $30.00. Students may also be charged an additional $30.00 if they have been assigned an educational sanction that contains a fee.

8) Where can I find out more information about the Standards for Student Conduct?

View the Standards of Student Conduct

9) Can I see an overview of the conduct process? 

Conduct Process Overview

10) What is Restorative Justice?

The Center for Student Conflict Management focuses on restorative justice in response to student conduct. Restorative justice identifies that a violation of the Standards of Student Conduct harms the community. Any student found to have violated the Student Code of Conduct will have the opportunity, through their sanction, to repair the damage that was done to the community as a result of their actions. 

11) I have more questions about the conduct process.  Who can I contact?

You can contact the Center for Student Conflict Management at (585)275-4085. Our office is open Monday through Friday from 9am-5pm. 

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