Policies

Statement of Relationship

The Statement of Relationship between the University of Rochester and its affiliated Greek-lettered organizations reaffirms the University's commitment to a strong and viable fraternity and sorority system as a living option for it students. It also recognizes that a fundamental premise for the existence and sustenance of a strong fraternity and sorority system is the cooperative relationship between the University, the Greek-lettered organizations, local alumni advisors, and the national and international Greek-lettered organizations. It is the intent of this document, therefore, to define and clarify the mutual expectations, rights, and responsibilities of all participants in this vital partnership.

Procedures for Recognition of Fraternities and Sororities

As The College advances and adapts to the changing needs of students, so too must the fraternity and sorority system. In efforts to provide a fair and accurate review of new groups, as well as ensure the proper support for existing groups as outlined in the Statement of Relationship, the following procedures for recognition of fraternities and sororities will be applied in the event of expansion. The University of Rochester reserves the right to implement a moratorium on expansion or re-colonization at any time. This policy will serve as a guideline for all groups with the intent to establish a new Greek-lettered organization at the University of Rochester.

Leadership Transitions Checklist

In conjunction with the Rochester Center for Community Leadership, the Fraternity and Sorority Affairs has leadership transitions tip sheet for the leadership boards of all fraternities and sororities.

New Member Educators Manual

The New Member Educators Manual was created in during the 2012-2013 academic year to provide information and resources for the New Member Education process of all chapters. 

Volunteer Advisor Handbook

Volunteer advisors help to maintain a healthy fraternity/sorority community and are vital in the development of well-rounded communities and individuals. Your role is invaluable to the success of the organization you work with. We are pleased to offer this guide to you and hope you find it useful as you serve in your role as a volunteer advisor.  

Fraternity and Sorority Gift Accounts

Every Fraternity and Sorority at the University of Rochester has an IRS Regulation 526 Gift Account through which individuals can make charitable contributions to a particular fraternity/sorority or to the community as a whole.

These online accounts can be accessed at http://uofr.us/support-greek-life.

Organizations that wish to utilize funds from their Gift Account should complete the Fund Request Form (upon download, open the document with Microsoft Word). Click Guidelines for information on these accounts. 

Alumni Connections

Alumni involvement is critical to the success of fraternity and sorority life. As such, Alumni Relations will help fraternities and sororities with outreach to your alumni network.

Get Connected with Alumni

Alumni Relations can help you communicate with your alumni, invite alumni to campus events, involve alumni as speakers or panelists, and host a student organization-alumni event. Read more about how you can utilize their services, and fill out a Get Connected proposal form.

Newsletter

The WCSA Graphic Artist has created a Newsletter Template to aid in sharing this content. The newsletter template is an IDML file, so please review the instructions, which describe where on campus to access a computer with InDesign and how to use the software.

New Member Special Presentation / Reveal

The New Member Reveal is a formal presentation for our organizations to introduce their New Fraternity and Sorority Members to the University of Rochester Community and pay their respects to the Fraternity and Sorority Community that they have recently joined. The presentation is to be treated as a celebration of New Members.

The Multicultural Greek Council developed these procedures, but they are applicable to all fraternities and sororities. If your organization wishes to hold a new member presentation on campus, please read the guidelines below and complete a New Member Presentation approval form.

FSA Co-Sponsorship Form and Invoice

The FSA Co-Sponsorship Form and Invoice are resources provided for organizations to plan co-sponsored events without running into issues over cost. 

The FSA Co-Sponsorship Form outlines the amount of money each participating chapter is responsible for. The President and Treasurer of each participating organization are to sign and date the form. The Invoice Form will demonstrate the breakdown of costs for the event. 

Fraternity/Sorority Shout-out Form

Fraternity and Sorority Affairs greatly values the dedication our members have to their chapters and to the entire community. We believe it is very important to recognized these outstanding students and their contributions. Please use this form to provide information about a member of a fraternity or sorority who has done something outstanding and admirable for their own chapter, council, or the fraternity/sorority community.