Wilson Commons Student Activities

Event Planning


Fundraisers are a great way to raise money for your organization or your community. Fundraising events can be a lot of fun for all involved. It is important to make the fundraising project a group effort and to get as many people involved as possible. The key to being successful in fundraising is to be creative and to keep your goal in mind. Make sure that the reason you are raising money is a legitimate cause, and let everyone know why you are raising funds. Planning for your event you need to speak with your advisor.

A Few Fundraising Ideas

The following are ideas for creative fundraising projects. This list just touches the surface of all the many projects available to raise money.

  • Recycling drive
  • Best beard contest
  • Talent show
  • Kite flying contest
  • Film or movie festival
  • Contests: seed spitting, eating the fastest, throwing, stack-relay

Car Bashes

A car bash is an event in which an old car from a junkyard is brought on campus. Participants take turns swinging a sledgehammer at the car, usually for a small donation. All proceeds for the event usually go to a charitable organization determined by the group sponsoring the car bash.

In addition to normal event procedures (e.g. reserving a location, using a Flex Wedge, advertising, etc.), the following safety precautions should be enacted:

  • There is some chance of injury, so every participant must sign a Physical Activity Waiver and wear safety glasses.
  • Obtain proper insurance for the event. Student groups that are part of a national organization (such as fraternities & sororities and some awareness groups) may obtain this insurance through their organization. Other groups should work with their advisors to obtain insurance through the Office of Counsel.
  • The organization planning the event should contact Dave Butterbaugh in University Facilities and Services to discuss appropriate times and locations for holding the event. The goal is to minimize any impact on the university grounds.
  • Any car used for the purpose of this event must be completely stripped in advance, meaning the gas tank, all glass, and any other combustible parts must be removed from the car. This should be done by the location supplying the vehicle, not by the students planning the event.


In compliance with state and federal regulations, gambling is illegal and not permitted at the University of Rochester or among its student organizations. If you are considering hosting any casino related games or games of chance speak with your advisor.

Poker Policy 

  • We can have game nights- not poker nights but can play cards
  • No money can change hands
  • No alcohol should be involved
  • Can have chips and small prizes for winner(s) but again no money to change hands and no benefit for the group running the program
  • No advertising to the public


Phone: (585) 275-9390
Fax: (585) 273-5306
Email: wcsa@rochester.edu

Mailing Address:
201 Wilson Commons
University of Rochester
PO Box 270281
Rochester, NY 14627


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