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Policies

Equipment Rental/Usage Policy

Wilson Commons Student Activities (WCSA) has some equipment that can be reserved by student organizations or departments, which should use the Equipment Rental form and pick up from the Common Connection desk in Wilson Commons.

Organizations can rent a:

Buzzer System

To reserve the buzzer system in Wilson Commons, please submit a request using the online Equipment Rental form at least five business days prior to the start of the requested reservation date. Reservations are made on a first-come, first-served basis. An email will be sent to the individual who submitted the initial request either approving or denying the request depending on if it can be accommodated. Please be aware that organizations are not guaranteed use of the buzzer system.

The reservation request is solely for the buzzer system. If the requesting organization or department needs assistance with the setup or operation of the equipment, they must contact Event and Classroom Management (ECM) ahead of time to make arrangements for this service.

The requesting organization or department must pick up the buzzer system at the Common Connection. If the buzzer system is being used as part of an event that involves ECM’s event support, it will be provided in the requested area by event support.

Costs

There is a $20 a day rental fee for the buzzer system. Any loss, damage, or vandalism during use of the buzzer system is the responsibility of the organization using it and will be charged based on the cost for repair or replacement.

Cancellation

The organization must notify the Associate Director of Student Life Operations at least 24 hours in advance if the buzzer system will not be used on a particular day or if the organization intends to cancel the rental in its entirety, otherwise the rental agreement will be considered null and the organization's rental privileges for the remainder of the semester will be suspended.

Karaoke Machine

To reserve the karaoke machine in Wilson Commons, please submit a request using the online Equipment Rental form at least five business days prior to the start of the requested reservation date. Reservations are made on a first-come, first-served basis. An email will be sent to the individual who submitted the initial request either approving or denying the request depending on if it can be accommodated. Please be aware that organizations are not guaranteed use of the karaoke machine.

The reservation request is solely for the karaoke machine. If the requesting organization or department needs assistance with the setup or operation of the equipment, they must contact Event and Classroom Management (ECM) ahead of time to make arrangements for this service.

The requesting organization or department should pick up the karaoke machine at the Common Connection. If the karaoke machine is being used as part of an event that involves event support from ECM, it will be provided in the requested area by event support.

There is no rental fee for the karaoke machine if it is being used in Rocky's Sub Shop & Lounge.

There is a $25/day rental fee for the karaoke machine if it is being used outside of Rocky's Sub Shop & Lounge.

The organization must notify the Associate Director of Student Life Operations at least 24 hours in advance if the karaoke machine will not be used on a particular day or if the organization intends to cancel the rental in its entirety. Otherwise, the rental agreement will be considered null and the organization's rental privileges for the remainder of the semester will be suspended.

Any loss, damage, or vandalism during use of the karaoke machine is the responsibility of the organization using it and will be charged based on the cost for repair or replacement.