University of Rochester
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Style Guide

Addresses

A
addresses

Do not abbreviate street addresses in running text. Exceptions are the abbreviations NW, NE, SE, and SW used in some street addresses.

The construction on Wilson Boulevard will continue until March.

In running text, use the traditional abbreviations for states when they appear in conjunction with a city, and spell out when they stand alone.

He lives in Pennsylvania, but plans to move to Tacoma, Wash.
The company is based in New Jersey.

E-mail and Web site addresses should be run into text with no special spacing or font treatment. Addresses can be broken at the end of a line, but do not add a hyphen.

Normal punctuation should be used after the address if needed.

You can e-mail the Alumni Association at info@alumni.rochester.edu.

In Web addresses that start with http://www., eliminate the http://. However, in addresses that start with http:// but are not followed by www, it is necessary to retain the http://.

The University's Web page can be found at www.rochester.edu.
At http://listener.uis.rochester.edu/alumni/, you will find many links to the University.
area code

The University area code is (585).

In general publications, when using University phone numbers in running text, use the complete phone number including area code (585). For internal publication, like Currents, the use of University extensions (x5-5277) is acceptable.

B
buildings

Capitalize building names; can omit "Hall," "Building," etc. in informal writing and on second reference.

Wallis Hall
Rush Rhees Library
Drama House
He walks from Schlegel to Hoyt each morning.
Administrative Annex Robert B. Goergen Athletic Center
  Alexandra Palestra
  Edmund A. Hajim Alumni Gymnasium
  Field House
  Pool and courts
  Squash and Racquetball Center
Mt. Hope Professional Building
Ambulatory Care Facility Goler House New York State Center for Advanced Technology
Susan B. Anthony Halls
  Danforth Dining Center
  Gannett Hall
  Gates Hall
  Hollister Hall
  Morgan Hall
Graduate Maisonettes River Road Buildings
  River Road Laboratory
  River Road Residence
Bausch & Lomb Hall Harkness Hall Rush Rhees Library
Burton Hall Hill Court
  Chambers House
  Fairchild House
  Gale House
  Kendrick House
  Munro House
  Slater House
Sage Art Center
James P. Wilmot Cancer Center Hoeing Hall Schlegel Hall
Center for Optoelectronics and Imaging Hopeman Engineering Building Carol G. Simon Hall
Central Utilities Plant Hoyt Hall Spurrier Hall
Computer Studies Building Hutchison Hall
  Hubbell Auditorium
  Lander Auditorium
Strong Auditorium
Computing Center Hylan Building Strong Memorial Hospital
Crosby Hall Interfaith Chapel Supplies & Accounts Building
de Kiewiet Tower Arthur Kornberg Medical Research Building Taylor Hall
Dewey Hall Laboratory for Laser Energetics Tiernan Hall
Frederick Douglass Building
  Bookstore
  Dining Center
  The Meliora
Lattimore Hall Todd Union
Drama House Lovejoy Hall Towne House
Eastman Dental Center Mail Services Building University Park
Facilities and Services Building Medical Center Annex Valentine Tower
Fairbank Alumni House School of Medicine and Dentistry Wallis Hall
Fauver Stadium Medieval House Whipple Park Apartments
Founders Court
  Anderson Tower
  Wilder Tower
Meliora Hall Wilmot Building
Gavett Hall Morey Hall
  Eastman Kodak Colonnade
Wilson Commons
Gilbert Hall Mt. Hope Campus
  575 Mt. Hope Ave.
  590 Mt. Hope Ave.
  630 Mt. Hope Ave. (Peter Barry House)
  668 Mt. Hope Ave. (Ellwanger & Barry Bldg.)
  685 Mt. Hope Ave. (Fairbank Alumni House)
  692 Mt. Hope Ave. (Patrick Barry House)
Helen Wood Hall
C
campuses

Capitalize campus when used in conjunction with a specific campus name; lowercase otherwise.

River Campus
Eastman Campus
South Campus
Mt. Hope Campus
Medical Center
He rides his bike to campus.
E
e-mail

E-mail addresses should be run into text with no special spacing or font treatment. Addresses can be broken at the end of a line, but do not add a hyphen.

Normal punctuation should be used after the address if needed.

You can e-mail the Alumni Association at info@alumni.rochester.edu.
G
geographic terms

Capitalize places, real or imaginary, with special names.

Scottish Highlands; Finger Lakes; Gotham City
N
New York

In running text, spell out the name of the state when it appears alone; abbreviate as N.Y. when it appears in conjunction with a city.

He just moved to New York.
He just moved to Geneseo, N.Y.

In complete postal addresses, abbreviate as NY.

When there is a confusion as to whether the state or the city is meant, write New York State or New York City. Do not overuse this construction; the context of the sentence should make it clear which is meant.

See states.

P
phone numbers

In general publications, when using University phone numbers in running text, use the complete phone number including area code (585). For internal publications, like Currents, the use of University extensions (x5-5277) is acceptable.

place names

See geographic terms.

postal addresses

See addresses and ZIP codes.

S
states

In general University style, use the traditional abbreviations for states when they appear in conjunction with a city, and spell out when they stand alone.

He lives in Pennsylvania, but plans to move to Tacoma, Wash.
Traditional state abbreviations
STATE NAMEABBREVIATION
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Ala.
none
Ariz.
Ark.
Calif.
Colo.
Conn.
Del.
D.C.
Fla.
Ga.
none
none
Ill.
Ind.
none
Kan.
Ky.
La.
none
Md.
Mass.
Mich.
Minn.
Miss.
Mo.
Mont.
Neb.
Nev.
N.H.
N.J.
N.M.
N.Y.
N.C.
N.D.
none
Okla.
Ore.
Pa.
R.I.
S.C.
S.D.
Tenn.
none
none
Vt.
Va.
Wash.
W.Va.
Wis.
Wyo.
U
URL

Universal Resource Locator. Synonymous with Web address. Always abbreviated.

Web site addresses should be run into text with no special spacing or font treatment. Addresses can be broken at the end of a line, but do not add a hyphen.

Normal punctuation should be used after the address if needed.

In Web addresses that start with http://www., eliminate the http://. However, in addresses that start with http:// but are not followed by www, it is necessary to retain the http://.

The University's Web page can be found at www.rochester.edu.
At http://listener.uis.rochester.edu/alumni/, you will find many links to the University.
Z
ZIP codes

Internal ZIP codes have been set by University Mail Services and box numbers have been issued to all River Campus addresses. Contact Mail Services for a user's guide or check the Web at www.rochester.edu/mailservices/.


Last modified: Tuesday, 10-Jan-2006 16:05:10 EST