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Office of Human Resources

Supervisor's Guide to Hiring Process

Employment of Minors

When employing someone under the age of 18 careful over sight is needed as there are very strict state and federal regulations concerning child labor laws. This guide has been developed to assist supervisors in understanding their responsibilities regarding employees under the age of 18.

University Policy 127 prohibits the employment of anyone under the age of 16. This policy provides an overview of state and federal child labor law requirements.

Child Labor Laws require employers to have a work permit on file for each minor employee. These laws also restrict the type of work minors can do as well as the hours they can work based on their age and whether school is in session or not in session. NY State Department of Labor has available on its website a detailed manual for employers regarding child labor laws.

Additionally, employers are required to post conspicuously the minor’s work schedule. The minor cannot work outside of this posted schedule as it would be a violation of child labor laws and would carry very stiff penalties. The schedule must be modified to show any changes to the minor’s work hours.

To ensure that compliance is understood by all that may have oversight on a minor employee the NY State Permitted Working Hours poster should be posted in the department near the minor’s work schedule.

Effective Sept 1, 2013 the policy regarding Programs for Minors was established. Guidelines established in this policy should be reviewed by department managers prior to hiring minors.

Please note departments that hire students through the Hillside Work Scholarship Program may be provided additional guidelines regarding hours of work for those students.

Contact Kathy Miner (585.275.7045) with your comments, and questions about the Supervisor's Guide to Hiring Process.