New and Changed Positions
This policy applies to: All University staff
Table of Contents
I. Policy
Newly established positions or significantly changed existing positions will be classified by Human Resources. The appropriate position code and pay/salary grade will be assigned based on an analysis of the documented duties and responsibilities.
II. Definition and Guidelines
A. A “position” is a group of duties and responsibilities in a particular department normally requiring the services of one person.
B. A “classification” is a group of positions sufficiently similar in content of duties and responsibilities, which are assigned the same University title, position code, and pay grade.
C. To “classify” is to assign a position to a particular classification based on duties and responsibilities.
D. To “reclassify” is to assign an existing position to another classification based on evolved/evolving duties and responsibilities. Typically change occurs over a period of at least 1 year.
E. New or existing positions are classified at the request of the department and with the endorsement of their appropriate Dean, Director, or Vice President, or designee.
F. A staff member who feels his or her position has changed significantly may request a review of his/her position classification by contacting his/her supervisor.
G. Positions may only be established or changed with review by Human Resources and approval by the appropriate departmental budget authority. A supervisor may request guidance in the procedures of a position review by contacting Human Resources.
H. No appointment or commitment for appointment or transfer to a position may be made prior to the position being established or changed as described in G.
III. Procedures
Departments wishing to establish a new position or change an existing position must consult Human Resources prior to doing so. Departments with employees represented by a collective bargaining unit should refer to their contract for additional information.
See also: