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Procurement
Administration and Finance

Clinical & Lab Equipment Acquisition Review

CLEAR+

The CLEAR+ Committee provides vetting to reduce risk for all equipment and software purchases, and associated vendors that may enter the organization.

CLEAR+ Information

What categories fall under the CLEAR+ review?
  • Medical Imaging Equipment (e.g. X-ray, CT, MRI, or Photography Equipment)
  • Medical/Clinical equipment for patient/subject use or diagnosis
  • Software that uses, transmits, or stores data
  • Connectivity to the Enterprise Network, either hardwired or wireless (e.g. Bluetooth or Radio Frequency)
  • Software that connects with EPIC, the health system’s Electronic Medical Record (EMR)
  • Clinical Laboratory Equipment, including Reagent Rental Equipment Agreements
  • Any Radiation-Emitting Source
  • Software/Application/Cloud Environment
  • Hospital Bed/Stretcher/Table
  • IT or AV Equipment (including all tablets and mobile devices)
  • Trial/Evaluation/Rental/Loaner Equipment or Leased Equipment

Also consider if there are new disposable or consumable products related to your request. Those will also fall under the review as they will be connected to the CLEAR+ good/service you want to order.

Who do I contact if I have questions?

All available contact information for the CLEAR+ Committee sections is listed below.

If you are unsure who to contact, please email Procurement_Service_Center@UR.Rochester.edu and we will be happy to assist you.

CLEAR+ Committee Members

The CLEAR+ Committee is composed of several different departments.  Each department and their responsibilities are listed below, along with the specific contact people.

Value Analysis

Reviews all requests submitted to CLEAR+ to help identify any disposable product associated with the use of the request.

If there are disposable item(s) associated with the equipment or capital request, the initiator is responsible for submitting a Lumere Item Add Request for the new disposable item.  The initiator is highly encouraged to complete both the the requisition for the capital/equipment and the Lumere request at the same time so that the process can be completed together.

Contact – Amy Butts

Clinical Engineering

Investigates the support and service terms for equipment purchases. Decides whether the vendor or clinical engineering will be servicing the equipment.

Contact – John Vay, Don DiVita, Kathleen Brenzel

Corporate Purchasing

Reviews the pricing via benchmarking analyses, terms and conditions of sale, supplier qualification, and contract management.

Contact – Dan Colosi, Dave Lang, Mike Altobelli

Imaging Sciences

Evaluates imaging-related software licensing needs, patient imaging storage requirements, clinical workflow impact, and DICOM conformance.

Contact – Joe Walters

Networking/Frequency

Reviews equipment to ensure compliance with current standards, RF spectrum allocation, and technology interoperability.

Contact – Dan Ferner, Jeff Agle

ISD Architecture

Reviews the following:

  • Potential integration with other systems
  • data implications
  • ISD support requirements
  • SMA & HMA

Contact – John Dorak, Rick Haverty

Privacy

Reviews the device and/or software to identify any patient privacy risks and determine if the 3rd party is a business associate.

Contact – Kathy Wilson, Nora Tabone

Other Areas of Review:

Mobile Devices, Central Labs, Radiation Safety, IT/AV Integration, Patient Safety, Fire Safety, Infection Control, Facilities

CLEAR+

How to Order CLEAR+ Goods or Services in Workday

There is a specific procedure for ordering and goods or services that may fall into the CLEAR+ committee’s purview.  Any applicable orders will be routed to an additional approver through the CLEAR+ committee for review.  Please see the PowerPoint linked below for the full process and steps to follow.

CLEAR+ Workflow and Process

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