The University of Rochester Procurement Card, hereafter referred to as ‘Pcard’, is a VISA credit card issued through US Bank. The Pcard is a delegated Procurement authority granted to individual department employees to be used solely for the business purposes of the University of Rochester per the guidelines outlined under the Approved and Restricted Use section.  It shall not be used for any personal purchases or individual employee travel. It is a valuable tool for quickly and efficiently managing resources by concentrating low-dollar, low-risk purchases in a less paper-intensive process.

To view the Pcard Policy and other supporting program resources, please see links below.

University of Rochester Pcard Policy

Learn about the purpose of the program, user eligibility, types of cards available to departments, spend limits, and other program guidelines

Appendix A – Pcard Approved and Restricted Use List

Provides detail and contextual knowledge for category types that fall under the following groups:

• Approved Use  (okay to use Pcard provided it falls within the cardholder’s spending limits)
• Caution Use    (seek additional guidance from the Pcard Administrator before proceeding)
• Restricted Use   (not generally permissible to use Pcard due to high risk factors, contractual obligations, regulatory guidelines, etc.)

Appendix B – Pcard Verification Requirements

Checklist for what users are required to include within their Pcard Verifications (with special emphasis on importance of adding business purpose/justification); includes due dates for when users & approvers must complete the verification business process

For detailed step-by-step instructions on how to complete Pcard verifications, please visit the Pcard Resources section.

Appendix C – General Pcard Procedures

Outlines day-to-day procedures for employees with Pcard responsibilities in their department

• Program definitions
• Key Responsibilities
• How to Use the Card Responsibly
• Procedures for card declines, billing disputes, & lost/compromised cards
• Card Expiration & Renewal process, Card Cancellations, and Annual Recertification
• US Bank contact information

                  Appendix D – Pcard Policy Enforcement and Consequences for Noncompliance

Examples of noncompliance with program policy & procedures and the corresponding corrective actions

Training, Resources, Forms and Support Information