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Policies

Equipment Rental/Usage Policy

Wilson Commons Student Activities (WCSA) has some equipment that can be reserved by student organizations or departments, which should use the  WCSA Resource Request Form and pick up from the Common Connection desk in Wilson Commons.

Organizations can rent a:

Buzzer System

To reserve the buzzer system in Wilson Commons, please submit a request using the online WCSA Resource Request Form at least seven days prior to the start of the requested reservation date. Reservations are made on a first-come, first-served basis. An email will be sent to the individual who submitted the initial request either approving or denying the request depending on if it can be accommodated. Please be aware that organizations are not guaranteed use of the buzzer system.

The reservation request is solely for the buzzer system. If the requesting organization or department needs assistance with the setup or operation of the equipment, they must contact Event and Classroom Management (ECM) ahead of time to make arrangements for this service.

The requesting organization or department must pick up and return the buzzer system at the Common Connection in Wilson Commons 201.

Costs

There is a $20 a day rental fee for the buzzer system. Any loss, damage, or vandalism during use of the buzzer system is the responsibility of the organization using it and will be charged based on the cost for repair or replacement.

Cancellation

The organization must notify the Reservation Coordinator at least 24 hours in advance if the buzzer system will not be used on a particular day or if the organization intends to cancel the rental in its entirety, otherwise the rental agreement will be considered null and the organization's rental privileges for the remainder of the semester will be suspended.

Karaoke Machine

To reserve the karaoke machine in Wilson Commons, please submit a request using the online WCSA Resource Request Form form at least seven days prior to the start of the requested reservation date. Reservations are made on a first-come, first-served basis. An email will be sent to the individual who submitted the initial request either approving or denying the request depending on if it can be accommodated. Please be aware that organizations are not guaranteed use of the karaoke machine.

The reservation request is solely for the karaoke machine. If the requesting organization or department needs assistance with the setup or operation of the equipment, they must contact Event and Classroom Management (ECM) ahead of time to make arrangements for this service.

The requesting organization or department should pick up and return the karaoke machine at the Common Connection in Wilson Commons 201.There is no rental fee for the karaoke machine if it is being used in Rocky's Sub Shop & Lounge.

There is a $25/day rental fee for the karaoke machine if it is being used outside of Rocky's Sub Shop & Lounge.

The organization must notify the Reservation Coordinator at least 24 hours in advance if the karaoke machine will not be used on a particular day or if the organization intends to cancel the rental in its entirety. Otherwise, the rental agreement will be considered null and the organization's rental privileges for the remainder of the semester will be suspended.

Any loss, damage, or vandalism during use of the karaoke machine is the responsibility of the organization using it and will be charged based on the cost for repair or replacement.