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Policies

Banner Policies

Overview

  • Wilson Commons banner space can be requested through the activity registration form for student organizations, or requested through the WCSA resource request form for departments. In either scenario, requests must be submitted at least 7 business days prior to the start of the requested reservation date.
  • With a total of 9 banner spaces available on the Havens Lounge bridge, reservations are made on a first-come, first-served basis. Please be aware, organizations are not guaranteed banner space. A confirmation or denial email will be sent to the individual who submitted the initial request.

Reservation Length and Restrictions

  • All banner requests will start on a Sunday and end on a Saturday, with take down being the following Sunday at noon. To ensure equal and fair access to banner space, student organizations or departments cannot schedule consecutive reservations, nor have more than 1 banner reservation at a time.
  • Once your reservation has been approved, it must be delivered to Common Connection by 5 p.m. the Saturday before your reservation begins. Banners not received by this time will result in the cancellation of your reservation. At the conclusion of your reservation, Common Connection will notify the submitter of the request to pick up the banner within 7 business days.
  • Student organizations and departments are not permitted to hang their own banners.
  • Wilson Commons Student Activities is not responsible for banners once the reservation has expired.

Banner Dimensions and Creation

  • Banners are to be no wider than 5 feet across and no more than 8 feet long. Typically, banners are hung by cutting 2 holes in the top of the banner. Due to the chance of ripping, paper banners are not accepted.
  • If you are looking to design your banner on campus, reservations can be made to utilize designated space in Hirst Lounge after 8 p.m. through Wilson Commons Student Activities. When using this space, plastic sheets must be used underneath the banner materials to avoid paint spills and staining of the brick. Plastic sheets are available for pick up at Common Connection.
  • Only water-soluble paints and materials can be used. Spray paints, oil-based paints, and permanent markers cannot be used. Student organizations are responsible for the cleanup and re-setting of the area used for making the banner. If additional cleanup is required, the student organization responsible may incur additional charges. Do not use bathrooms for cleanup. Please visit Common Connection, who can direct you to the appropriate brush cleaning locations.