Global Visitors

University of Rochester Faculty & Administration: Hosting a Visitor

Departments and faculty members are the starting point in the process to host a visiting student, collaborator, or researcher, and we assist by facilitating the internal process and external communication with the prospective visitor.

In the case of international visitors, hosts should contact the International Services Office (ISO) early in the process to assist with obtaining the appropriate Visa.

For more information, please find the University’s International Research & Global Collaboration: Guidance for the University of Rochester Community.

Timeline

For international visitors, it can take six months—sometimes longer—to formally complete the pre-arrival process. Because of the multiple University and government offices involved, we recommend you begin the Global Visitor Program as early as possible. For domestic visitors, the process averages one to three months.

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To determine which onboarding process best suits your visitor, please select one of the below:

• How do I host an international visiting student?
• How do I host an international visiting collaborator or researcher?
• How do I host a domestic visitor?
• How do I host a visiting faculty member or post-doc?

  If the visitor will have a faculty or post-doc appointment, the first step would be to contact ISO directly OR you may visit the ISO website.

  The ISO team will work directly with the faculty member and visitor for the onboarding process.

• I am unsure how the visitor will be categorized

  The relationship an individual maintains with the University and the purpose of the visit is initially evaluated by the Office for Global Engagement to determine whether the visitor will be enrolled as a non-matriculated student or appointed in one of the schools in one of several visiting categories (i.e. faculty, post-doc, etc.).

• For Rochester department heads

  As head of the hosting department, you must review and approve/deny proposals from faculty members within your department to host visiting students/visiting researchers or faculty.

  For questions, please contact URVisitor@rochester.edu. Tel: +1 585-273-1665.

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International Visiting Students

Visiting Students pursue activities of an educational or academic nature, often to further their undergraduate or graduate studies.

Timeline

For international visitors, it can take six months—sometimes longer—to formally complete the Global Visitor Program application. Because of the multiple Rochester and government offices involved, we recommend you begin the process as early as possible.

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How can I come to Rochester as a visiting student?

Throughout the Global Visitor Program application process, you must complete a series of forms in order to prepare the paperwork for your arrival, including immigration documents if you are not a U.S. citizen or permanent resident. The onboarding process is managed by the Center for Education Abroad, to initiate the process please apply here.

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International Visiting Collaborators and Researchers

Visiting researchers, including post-docs, or faculty are frequently professors, researchers, or scientists with formal appointments elsewhere, who visit and collaborate with faculty members, researchers, and scientists at Rochester. Each school within the University of Rochester has specific appointment procedures for visiting faculty and post-docs, and Global Engagement will refer these cases appropriately.

Timeline

For international visitors, it can take six months—sometimes longer—to formally complete the onboarding processes. Because of the multiple University and government offices involved, we recommend you begin the process as early as possible.

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How can I come to Rochester as a visiting collaborator or researcher?

To determine what process to follow, please review the below options:

• I will have a faculty or post-doc appointment.

• I am unsure how I will be categorized.