HR Intercom October 2023
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News
Save the Date: Open Enrollment 2024
Open Enrollment for 2024 University of Rochester benefits will be held Wednesday, November 1 – Wednesday, November 15, 2023. Be on the lookout for more information and materials coming soon.
Discontinuing the COVID-19 Vaccine Sick Day
With the elimination of the COVID Vaccine Mandate, effective immediately, the University will discontinue the COVID-19 vaccine sick day and use of the time code CVE in HRMS. Employees may use time from their PTO or sick bank if they are unable to work following a vaccine dose. While the University no longer requires COVID-19 vaccination, it is encouraged for students, faculty and staff. Employees can continue to receive up to four hours of paid time off to receive a COVID-19 vaccine without having to use their existing PTO, sick time, or vacation. Visit the University’s website for details on using sick time or more information on health and safety guidelines related to COVID-19.
Manager’s Tip
Getting Ready: New myURHR Online Resources
Does your team have questions about myURHR? Direct them to the myURHR web pages, where they can easily find answers, including a new glossary section that explains supervisory organizations, time-off accruals (PTO, vacation, sick time), and more. Managers, department coordinators (PAFers), timekeepers, and other roles will also want to check out key changes coming with myURHR, the University’s new Human Resources information system replacing HRMS in 2024.
Daylight Saving Time Ends
At 2:00 a.m. on Sunday, November 5, clocks will be moved back one hour to mark the end of daylight saving time. Hourly-paid staff who are on duty when daylight saving time goes into effect will work one more hour on their shift. For example, staff members who normally work eight-hour shifts will work and be paid for nine hours. The time clocks for HRMS and Kronos will automatically change and there is no manual effort required on the part of the employee or timekeeper.
Supervisors are encouraged to communicate this practice with employees who will be impacted by the time change. If you have any questions related to this topic or any other Human Resource issue, please contact your HR Business Partner.
Learning and Development
Deadline for Harassment and Discrimination Training
The deadline to complete the University’s annual training on how to identify and react to workplace harassment and discrimination is Wednesday, November 15. This training is an important component of our efforts to address the damaging effects of harassment and discrimination and is required by state and federal law. New York State’s Sexual Harassment Prevention training is available in MyPath and will take approximately 45 minutes to complete, while the additional required training on Title IX will take 30 minutes to complete. For more information and frequently asked questions about the training as well as additional opportunities for online and in-person training, visit the Office of Equity and Inclusion online.
IT Security Training
University IT has bolstered security policies due to the increased risk of cyberattacks with the primary objective of protecting institutional data while limiting risk and reducing costs. A one-time required training, “Information Security Policy Updates,” has been assigned to all faculty, staff, contractors, and student employees in MyPath. The training takes about 20 minutes to complete and is due on Friday, December 15. The training covers expectations, best practices, and responsibilities to secure personal and institutional information, prevent institutional data breaches, and ensure consistency throughout all parts of the University. To review these new policies, visit the IT website.
Embrace the Proven Principles of The 7 Habits of Highly Effective People
In this course, presented by our Franklin Covey certified instructor Michelle Lewis, participants will identify and adopt the key paradigms and principles in which The 7 Habits of Highly Effective People are rooted. Registration for this 2-day, in-person course costs $200 and includes all materials, breakfast and lunch, and access to all Franklin Covey content for a full year. Register online for the November 15-16 session.
Total Rewards
Backup Care
The University offers eligible faculty and staff access to subsidized backup care through Care.com when there is a temporary breakdown in normal care arrangements for children or adults. Find more information and start your request today.
Vision Coverage Reminder
If you enrolled in VSP for your routine vision coverage for 2023, don’t forget to take advantage of the benefit during the calendar year. As a reminder, you don’t need a card to utilize your benefits. At your eyecare appointment, simply tell them your VSP ID number (which is three zeros, followed by your employee ID number). For more information, please visit the YOUR Benefits Extras page.
Well-U
Well-U What’s In It for You: Everyday Ways to Financial Well-being
Wellness can be especially challenging when you’re under financial stress. Well-U can help in managing the effects of depression related to your financial situation or assist in creating a financial goal for yourself. Some program choices are:
- Take the Goal-setting Success program* through lifestyle management starting on Friday, October 20, to learn how to set goals, break through barriers, and achieve and sustain your objective.
- Talk to a counselor or therapist at UR Medicine EAP to aid in handling any negative feelings you may have with financial stress.
- Enroll in the Depression Coaching and Self-management program* to avoid triggers and discover healthy ways to cope.
Other easy daily changes you can make that don’t take a lot of effort and time are:
- Track your spending.
- Create a budget and stick to it.
- Take time for self-care such as a Studio Sweat mindfulness class.
Well-U is here to support any wellness or financial goal you may have. For questions, ideas, and support contact us at well-u-info@rochester.edu.
*Eligibility required