HR Intercom January 2024
Topics on this page
News
HR Modernization: New CPM Job and Pay Structures Launch January 31
The University is nearing completion of a key milestone in its HR Modernization effort and the completion of the multi-year Career Path Modernization (CPM) project to transform how the University hires, pays, develops, and advances its workforce. Beginning January 31, the University will launch a clear, easy-to-understand job and pay structure that aligns jobs, levels, and positions across the institution to deliver consistency, equity, and transparency to a wide variety of opportunities, roles, and career paths. Managers will begin meeting with staff in mid-January to share individual job information. Staff will have access to their new job information in HRMS including the new job catalog on January 31.
To prepare for these changes, training on the new job and pay structures is available in MyPath by searching for the playlist “CPMPlaylist”. To learn more, visit the updated resources available on the CPM website.
Performance Evaluation Schedule
The University’s annual performance evaluation process provides an opportunity for both managers and staff to receive feedback and evaluate progress over the last year, as well as set goals, plan projects, and establish timelines for the year ahead. The performance evaluation cycle for Medical Center staff launched on Tuesday, January 2, 2024. The performance evaluation cycle for the rest of the University staff will launch on Monday, February 12, 2024. All manager reviews must be completed by Friday, April 19 in MyPath. The employee acknowledgment step will be available for completion through June 30.
2023 performance evaluation schedule for Medical Center staff
- Medical Center staff self-reviews: Tuesday, January 2 – Friday, February 9
- Medical Center manager reviews: Saturday, February 10 – Friday, April 19
- Employee Acknowledgement due Sunday, June 30
2023 performance evaluation schedule for University staff
- Staff self-evaluations: Monday, February 12 – Friday, March 15
- Manager evaluations: Saturday, March 16 – Friday, April 19
- Employee Acknowledgment due Sunday, June 30
Manager’s Tip
Resources and Support for Performance Evaluations
As performance evaluations get underway, the Office of Human Resources has courses available in MyPath to offer support. The Performance Evaluation mini-series includes:
- Performance Management: Performance Review Overview 2024 (online module)
- Conducting the Performance Review (online module)
- Creating Accountability and Setting Expectations
- Giving Effective Feedback
- Creating and Managing Performance Goals
Independent Contractor versus Employee
Federal and state governments have established stringent criteria to determine whether an individual may be considered an Independent Contractor. In most instances, an individual performing services for the University will be classified as an employee, as will current and former employees, or those that perform the same or substantially similar duties as employees. More information is located in University Policy 122: Worker Classification: Employee vs. Independent Contractor and on the Corporate Purchasing website. Please contact your HR Business Partner if there are any questions.
Learning and Development
Annual Mandatory In-Service Program
The Annual Mandatory In-Service (AMI) is ready to launch for URMC incumbent staff at the end of January with a due date of Sunday, June 30. Improvements for the 2024 AMI program include an enhanced learner experience. A new scrolling format will allow learners to move through the training modules in a more efficient manner. In addition, the classification of clinical content has been refined to ensure that each role receives the topics necessary for successful job performance. The clinical questionnaire will determine the appropriate content based on role and 13 topics moved to the clinical section, reducing the number of required modules for certain roles. New topics for 2024 include Personally Owned or Enabled Computing Devices, Narcan, and Safe Handling of Hazardous Drugs (for Clinical Employees).
Total Rewards
Online Tuition Waiver Application Available for Spring 2024
The online employee tuition waiver application is now available in HRMS using the following path: Self Service > Benefits > Tuition > Apply Employee Tuition Waiver. You must submit your application within 30 days from the start of your course(s). To learn more, visit the Tuition Benefits page.
Claims Are Now Being Accepted for the Child Care Subsidy
Individuals who were approved for the 2024 Child Care Subsidy can now log into Lifetime Benefit Solutions and start the claim/reimbursement process. You can submit a claim via the Lifetime Benefit Solutions member portal or mobile app. You also can complete a claim form and mail it to Lifetime Benefit Solutions. For more information, please visit the Family Care Website.
Updating Your Beneficiaries
Retirement plan assets will be transferred according to your beneficiary designation under the plan, not by the terms of your will. Make sure your beneficiary information reflects your current wishes.
- Go to org/rochester to register or log in to your account
- Once logged in, under the Actions tab, choose Add/Edit Beneficiaries
- Designate beneficiaries and select how much each should receive
Have questions? Go to TIAA.org/public/support/faqs/beneficiaries or call (800) 410-6497 (Monday – Friday, 8 a.m. to 10 p.m.). Once you make a change online, you will receive a confirmation.
Well-U
Happy Health and Happy Wealth – Earn Your Well-U Incentive This Month
Choose one of five upcoming lifestyle management programs through Well-U and eligible employees can earn $100 upon completion, in addition to the bonus of enhanced well-being. Click on the links to learn more and enroll:
- Nutrition Basics starting on Friday, January 19
- Goal-setting Success starting on Monday, January 22
- Stress Reduction beginning on Thursday, January 25
- Weight Loss starting on Thursday, January 25
- Fitness 101: Get Started beginning on Friday, January 26
Play January’s Well-U 2024 Bingo
Each month in HR Intercom, Well-U will suggest three wellness options to help you complete the Well-U 2024 Bingo board. Once you earn Bingo (by filling in a full row in any direction), use the QR code in the center square to email Well-U. Please attach a photo of your completed Bingo card and include your name, employee ID number, and interoffice mailbox or home address to receive your prize!
- For the square “Schedule your yearly exam”, eligible UR employees can complete their Personal Health Assessment* which includes online health surveys and a biometric screening appointment.
- For the square “Give a stranger a compliment”, organize a NEW departmental Well-U wellness challenge Treasure of Kindness where your whole team works together to collect “loot” and bring joy to those around you.
- For the square “Take the stairs”, choose to bypass any elevator or escalator for a whole day. Your legs and heart will thank you.
For more information on Well-U offerings, check out the Well-U website or email Well-U. We are here to help support you with anything within the scope of wellness.
*Some programs require eligibility