As with any large system implementation, there are some HR-related transactions that will have brief periods of time when faculty and staff cannot make updates in HRMS. These blackout periods will help to ensure data transfers over accurately to the new myURHR systems.
New: 800 forms for 2024 reallocations now available in HRMS through March 31, 2025
Payroll Accounting Adjustments (PAAs) are corrections to payroll distributions for pay periods previously posted. PAAs for payroll that was processed in HRMS will now continue via an 800 form process through March 31, 2025. This process will only be acceptable for payrolls processed in HRMS from 1/1/24 through 12/31/24.
The Payroll Accounting Adjustment process in myURHR Workday will need to be utilized for corrections to payroll distributions for payrolls completed in myURHR (pay dates after 1/1/25). If you need to create a PAA, be sure to also process a Payroll Costing Allocation (PCA) to account for future payrolls. For more information, please refer to the PAA webpage.
Quick reference cards also available:
One-time payment deadline
- Deadline for one-time payments (211 forms) in HRMS is 12/23/2024.
Held individual transactions
| Individual transactions |
Last transaction entry date in HRMS |
First transaction entry date in myURHR |
| Flexible work arrangements | 12/4 | 12/16 |
| W-2 electronic delivery consent | 12/4 | 12/16 |
| Emergency contacts | 12/4 | 12/16 |
| Legal Name change | 12/12 | 12/16 |
| Address Changes | 12/12 | 12/16 |
| Payment elections | 12/12 | 12/16 |
| W-4 withholdings | 12/12 | 12/16 |
Beginning December 5, staff will not be able to make updates in HRMS to flexible work arrangements, W-2 electronic delivery consent, and changes to emergency contacts. These items can be updated in myURHR Workday starting December 16.
Starting Friday, December 13 and during the weekend ahead of go-live, staff will not be able to update personal information such as address changes and payment elections in HRMS. All of these items can be updated in myURHR Workday at go-live on Monday, December 16.
Held HR transactions
| HR transactions | PAF deadline in HRMS | Last effective date allowed in HRMS | First transaction entry date in myURHR |
| New Hires, Add Job, Rehires | 12/2 | 12/29 | 12/16 |
| Job/Compensation Changes | 12/2 | 12/12 | 12/16 |
| Student Workers | n/a (Job Link) | 12/12 | 12/16 |
| Terminations | 12/2 | 12/12 | 12/16 |
| End Job | 12/2 | 12/12 | 12/16 |
For PAFers and coordinators, HR transactions will continue to be processed in HRMS until December 2. Changes to jobs, terminations, costing allocation updates, and other transactions can be updated on December 16, when myURHR is live.