Getting Ready for myURHR: Overview and Timeline

Over the coming months, you will be hearing and learning more on how myURHR will improve processes and workflows across the University.

myURHR will be used to manage many HR-related processes including: viewing and managing benefits and payroll data, updating personal information, creating new job positions, and recruiting and hiring new employees. Once implemented, the myURHR platform will also support the success of many other key HR strategic initiatives, such as the new job structure developed by the Career Path Modernization (CPM) project. The modernization of Human Resources’ processes, policies, and practices is essential to supporting the University of Rochester workforce.

By replacing HRMS (PeopleSoft platform), myURHR will provide new, updated HR tools for more efficient and updated processes and capabilities related to recruitment, new employee onboarding, benefit elections, and more.

Timelines
The myURHR project is currently in the configure and prototype phase. The testing and training phase will kick off next, followed by go live in fall 2024.

Project Timeline Review

Plan

February 14 – May 3, 2022

Project Charter & Visioning
Workstream Lead Onboarding
Tenant Management Plan
Functional Discovery Sessions
Tenant-wide Strategy Planning
Prism Use Case Discovery
Conversion Strategy & Data Mapping
Integration Inventory
Reporting Inventory
Security Strategy Planning
Organizational Readiness
Communication Planning

Architect

May 4 – September 30, 2022

Deep-dive Functional Design Sessions
Business Process Design & Prototype
Security Role Mapping Finalized
HRMS Data Clean Up
Finalize Conversion Data Mapping
Gather Conversion Extract Files for Transform & Load
Integration Vendor Communication & Planning
Finalize Design on Critical Integrations/Reports
Key Communications & Readiness Workshops Begin

Configure & Prototype

October 1, 2022 – May 31, 2023

Iterative Prototyping of Configuration Designed in Architect
Partner Engagement Sessions
Configuration, Integration, and Reporting Development & Unit Testing.
Security Role Refinement and Unit Testing
Final HRMS Data Clean Up
Conversion Runbook Testing
Test Preparation
Training Preparation

Test

June 1, 2023 – January 31, 2024

End-to-End Testing
User Acceptance Testing
Deployment Preparation
Training Rollout

Deploy/Support

February 1 – April 1, 2024

Training and Rollout
Production Configuration and Data Conversion
Transaction Catch Up

Download the project timeline chart .

Additional information will be released in the coming months for how you and your colleagues can experience the new system through demo days, training opportunities, and go-live events.

Reasons for Transition
As the University of Rochester continues its efforts to modernize many Human Resources’ processes and optimize efficiency, it is critical that the employees supporting these efforts are empowered by the right technology. While it has served us for more than 20 years, HRMS lacks modern functionality and relies on manual processes. Oftentimes, this means system users may not have a clear understanding of business processes or the status of their request.

We are transitioning to myURHR to create effective and efficient processes and workflows. Utilizing Workday’s market-leading enterprise cloud-based software, our new HR system will provide the ability for users to know the status of HR requests as they move through the system. myURHR will feature designed digital workflows that are unique to how the University does business.

The new system will enable us to configure how we want to capture and report data for effective workforce management and will help reduce errors.

This is a large-scale implementation that will touch every faculty and staff member at the University. Project updates and additional information will be shared to keep everyone informed. Visit the myURHR website to learn more.