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myURHR Training—What You Need to Know

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The University of Rochester is committed to supporting you in learning all about myURHR and the two systems that power it: Workday and UKG. This is a big transition and University leadership wants to ensure faculty and staff are well-prepared to use myURHR, and learn new terminology, processes, and functionality.

Training resources

Training resources

Training timeline
Beginning in July

myURHR Core Concepts eLearning begins for managers, coordinators, and other select roles
Beginning in July

Instructor-led Training classes launch for managers, coordinators, and other select roles
Beginning in August

myURHR Core Concepts eLearning begins for all faculty and staff



Beginning in August

Instructor-led Training classes focused on timekeeping and scheduling launch for timekeepers and other select roles

How will I learn?

eLearning

  • On-demand learning
  • Gives step-by-step system instruction
  • Provides simulation for attendees using a variety of exercises
  • Uses knowledge check learning questions

Instructor-led Training (ILT)

Note: For select roles and topics

  • Delivered via Zoom or in-person sessions
  • Taught by instructors providing background information and step-by-step instruction
  • Provides practice for attendees using a variety of exercises
  • Uses knowledge check learning questions

Quick reference materials

Quick Reference Cards (QRCs) provide a summary of step-by-step instructions for a specific business process.

Training by roles

Faculty, Staff, Student Employee

Interactions with myURHR

  • I only interact with my own HR data.
  • I may enter my own time.
  • I am not a Manager.
  • I’m not involved in Recruiting or Personnel Management.

Total Training Hours for myURHR Core Concepts: 1-2.5

eLearnings:  1 hour

  • Core Concepts & Navigation
  • Time Entry

Optional:  1.5 hours

  • Benefits Elections – Open Enrollment
  • Benefits Elections – Life Events
  • View/Apply to Internal Positions
  • New Employee Onboarding (New Employees Only)
Managers

Interactions with myURHR

  • I interact with my own HR data, as well as my teams’.
  • I enter and approve time or time off requests.
  • I’m involved in position management and terminations.

Total Training Hours: 7.5-11.5 (In addition to myURHR Core Concepts: 1 – 2.5 hours)

eLearnings: 2.5 hours

  • Manager’s Responsibilities in Workday
  • UKG Suite-Wide Basics
  • Managing Timecards: Training for Managers

eLearnings/ILTs: 6 – 9 hours

  • Position Management
  • Overview of Recruiting
  • Managing Worker Separations
Coordinator (including Department, Faculty, and Graduate)

Interactions with myURHR

  • I interact with my own HR data, as well as that of staff and students in my department.
  • I’m involved in several HR processes, including position creation, compensation, and job changes.

Total Training Hours: 8.5-13 (In addition to myURHR Core Concepts: 1 – 2.5 hours)

eLearnings: 1.5 hours

  • Managing Employee Compensation
  • Payroll Costing Allocations & Payroll Accounting Adjustments
  • Managing Appointment Pay for Graduate Student Employees (for Grad Coordinators only)

eLearning/ILTs: 6 – 9 hours

  • Position Management
  • Hiring & Personnel Transactions
  • Managing Worker Separations
Timekeepers

Interactions with myURHR

  • I interact with my own HR data.
  • I enter my own time, as well as enter or approve time for others in my area.

Total Training Hours: 3.5-6 (In addition to myURHR Core Concepts: 1 – 2.5 hours)

eLearnings: 0.5 hours

  • UKG Suite-Wide Basics

eLearning/ILTs: 2 – 3 hours

  • Manager Tasks & Outcomes for Timekeepers
UKG Advanced Scheduler

Interactions with myURHR

  • I interact with my own HR data.
  • I currently use UKG for advanced scheduling populations in my area.

Total Training Hours: 3-5.5 (In addition to myURHR Core Concepts: 1 – 2.5 hours)

eLearning/ILT: 2 – 3 hours

  • Timekeeping for UKG Advanced Scheduling Populations
Manager, Coordinator, and Timekeeper

Interactions with myURHR

  • I hold multiple roles in myURHR.

Total Training Hours: 14.5-21 (In addition to myURHR Core Concepts: 1 – 2.5 hours)

eLearnings: 3.5 hours

  • UKG Suite-Wide Basics
  • Manager’s Responsibilities in Workday
  • Managing Employee Compensation
  • Payroll Costing Allocations & Payroll Accounting Adjustments
  • Managing Appointment Pay for Graduate Student Employees

eLearning/ILTs: 10 – 15 hours

  • Manager Tasks & Outcomes for Timekeepers
  • Position Management
  • Overview of Recruiting
  • Hiring & Personnel Transactions
  • Managing Worker Separations

Checklists

For employees

Before Go-Live

  • Take training in MyPath.
  • Validate your time & balance information in HRMS (vacation, PTO, sick). If corrections need to be made, make in HRMS by 9/18.
  • Review FAQs and Fast Facts videos on the myURHR website.
  • Save items from HRMS to a secure location – such as recent W2s, payslips, Total Rewards statements, or compensation history (available via self-service until 12/24).
For Managers / Coordinators (including PAFers) / Timekeepers

Before Go-Live

  • Ensure that you and your teams have time for training.
  • Communicate method(s) for hourly employees to record time worked.
  • If timekeeping corrections need to be made to any past pay periods ahead of go-live, ensure those corrections are made in HRMS by 9/18.

Have questions about myURHR training?

Email the myURHR Training Team at myurhr_training@rochester.edu.

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