It’s imperative that everyone in the University community has the appropriate security access to perform essential job functions within myURHR when it is live this fall.
Over the coming weeks, HR Business Partners will reach out to department leaders and administrators with information on the process to carefully review security roles and confirm the appropriate individuals are assigned to each department role. This work will not only support extensive security configuration happening in Workday and UKG but also help to preserve the integrity and appropriate access required for each University department.
myURHR departmental role assignments that will need to be reviewed include Department Coordinator (currently referred to as PAFer), Faculty Coordinator, Grad Coordinator, Department Finance Approver, Effort Certification Partner, and Timekeeper which will be assigned at the department family level in Workday.
Security Role Review Process
Departmental role assignments will need to be confirmed prior to go-live. HR Business Partners will work with department leaders and administrators to review and confirm role assignments.
In some areas, particularly large departments, there might be multiple people assigned to a single role. For example, a department might have two individuals assigned as department coordinators and the workload may be shared or divided. Alternatively, a single person may also be assigned to multiple coordinator roles. For example, in some departments, the same person may handle initiation of HR transactions for staff and faculty, and therefore, will be assigned as both the Department Coordinator and Faculty Coordinator.
The University has used current PAFer access to populate initial role assignments for departments in myURHR. It is important for departments to confirm the new role assignments in myURHR, especially as PAFer roles may not have been reviewed for quite some time.