I9 and E-Verify Information

All individuals hired to work at the University must complete and I9 prior to work beginning to be compliant with Federal Immigration Laws.

Section 1 of the I9 must be completed no later than the first day of work
Section 2 must be completed no later than the third day of work.

Please note that hire paperwork will not be processed until the I9 is fully complete. Waiting until the hire date can delay the individual’s entry into HRMS and ability to access systems and email.

It is strongly recommended that the I9 be complete prior to the start date to allow for a smooth onboarding process.

Completing the I9 (New Hires and Rehires)

Section 1

Each new hire should log into the I9 system and complete Section 1 using this link: www.newi9.com. This should only occur after the formal offer of employment has been made.

Please note that the University of Rochester is a federal contractor and processes E-Verify checks for all new hires. This process validates the employee’s work authorization electronically and is initiated by the completion of the I9 form. This process requires that the employee provide their social security number on section 1 of the I9 form.

To complete Section 1, you will also need:

The UR company code: 11968
The location code: this should be provided by your HR contact or your department contact, whomever directed you to the I9 website.

Section 2

New hires will receive a list of possible documents to bring to complete Section 2 of the I9 form. Please review this list and make sure to bring the acceptable documents to avoid delays in the hiring process.

Please note the documents must be original, unexpired documents. We cannot accept photocopies, except for certified copies of birth certificates. However, we can accept receipts for replacement of lost or stolen documents. For more information, please reference the list here.

Individuals should complete Section 2 in person at the HR Employment Office. Parking is in the rear of the building.

Address:
910 Genesee Street
Suite 100 (First Floor)
Rochester, NY 14611

DUE TO COVID AND THE NEED TO MAINTAIN SOCIAL DISTANCING ALL VISITORS OF THE HR EMPLOYMENT OFFICE MUST MAKE AN APPOINTMENT TO LIMIT THE NUMBER OF VISITORS AT ONE TIME.

Please send an email to HR_I9@rochester.edu to schedule your appointment.

If you are not in the Rochester area and are not able to provide your documents for section 2 in person please reach out to the HR Employment Office for assistance HR_I9@rochester.edu.

Updating the I9

Individuals who need to update the I9 due to a change in their immigration status or updated work authorization may also make an appointment with the HR Employment Office by reaching out to HR_I9@rochester.edu.

You will not need to complete a new I9, but please bring all updated documents with you.

If there are any issues with accessing the I9 system, please reach out to HR_I9@rochester.edu.

Department Administrators who require access to the I9 system due to their role in processing hire forms and who have PAF access can reach out to HR_I9@rochester.edu.