Skip to content
International Services Office
Office for Global Engagement

Sample Offer Letter Template

This template can be used to document employment offers for the sake of visa and related employment requirements. Please repurpose and complete all the information in brackets below.

 [Company letterhead]

[Company Name]
[Address 1]
[City, State  Zip]

[Date]

[Student Name]
[Address]
[City, State Zip]

Dear [Student]:

This is to confirm that [Company Name] is offering you employment in a [Fall/Spring/Summer 20XX] Internship.  Please find the following confirmation of the specifics of your internship:

  • Position Title: [XXXXXX (i.e. Intern)]
  • Start Date: [Month and day, 20XX]
  • End Date: [Month and day, 20XX]
  • Number of Work Hours Per Week: [xx] hours per week
  • Salary/Stipend: Your salary for the internship will be: [$xx.xx per hour (if applicable)]
  • Reporting Relationship/Supervisor:
    • For your internship, you will be reporting to: [Name, Title]
    • Your supervisor may be contacted by phone [(xxx-xxx-xxxx)] or by email [(xxx@xxx.com)].

Your day-to-day responsibilities will include the following:

  • [xxxxxxx
  • xxxxxxx
  • xxxxxxx
  • xxxxxxx]

You will be working in our office at:

[Address
City, State Zip]

Should you have any questions regarding the specifics of your internship, please contact me by phone [(xxx-xxx-xxxx)] or by email [(xxxx@xxx.com)].

Sincerely,

[Name]
[Title]