The name used to sign legal documents, deeds, or contracts. A legal name consists of a first name and a last name (or surname).

In general, a US born person’s legal name is the name shown on his or her U.S. birth certificate (includes hyphens and apostrophes) unless the person’s name has changed based on certain events, such as a marriage or a valid court order for a name change.

A foreign-born person’s legal name is the name shown on his or her immigration document (includes hyphens and apostrophes).

A unique 8-digit number assigned to anyone about whom the University or its affiliates wish to maintain identity information. The URID is generated by the Unique ID System, which is managed by University IT.

Today, a URID is generated 24 hours after a new profile is entered in UR Student (students) or HRMS (employees). URID should be used to identify anyone about whom the University or its affiliates maintain information. URID can be used to identify persons with other kinds of relationships, such as alumni, contractors, vendor employees, or donors.

The URID is used as the Student ID. The URID is a different number from the employee ID. UR employees are assigned both a URID and an employee ID.

Occasionally, the URID is erroneously referred to as the Unique ID. It is a unique ID, however it should never be labeled as Unique ID.

The categories used to describe social groups that share cultural tradition. An individual can select one or more that apply. In practice this is self identified. Ethnicity of non-U.S. citizen students is not recorded.

An aspect of personal identity that identifies with social and cultural differences of being male or female. In practice this is self-identified.

A person of a certain demographic (gender, race, ethnicity, etc.) with insufficient or inadequate representation.

After December 8, 2022, please use the technical definition Institutional Research Collection, Provost Office for all reporting. 

As of Spring 2023, external reporting should continue to use the label 'underrepresented minority'. Internal reporting should instead use the label 'historically marginalized communities'.

A foreign national who is engaged in University academic activities and pursues an approved program of study, either on a matriculated or non-matriculated basis. Those individuals who require immigration support from the University will be an ISO-sponsored student.

The email address provided to a student by the University.

An external school or organization from which a student completed coursework or graduated. Can be used to support the evaluation of transfer credit for application to an academic record.

The load status used for financial aid purposes. Financial aid load status always includes the course section registrations that are used in calculating the academic load status. It will also include registrations in any course sections where an Other Unit Value is defined for Financial Aid Load on the course section. This type of setup is established for placeholder registrations such as Dissertation Status or Study Abroad, where the student could be considered full time for financial aid purposes even if they are not earning academic credit sufficient to be considered full time for that academic unit and academic level.

The Financial Aid Load Status can be seen on the Student’s Financial Aid tab, by clicking on Attendance Plan and then on the Load Status tab. This is the load status that is reported to the National Student Clearinghouse.

The status of a student with regard to registration for an academic period and program of study.

The classification of a student which indicates the degree level they are pursuing.

Values:

• Undergraduate
• Graduate
• Medical
• ECMS

A designation for an undergraduate student or graduate student that corresponds to the number of cumulative credit hours earned by the end of an academic year.

The current status of a student within the institution based on a student's GPA and completed units against documented standards. Valid values in UR Student include Good Standing, Academic Probation, and Dean's List.

The measure of a student's academic achievement for all courses completed. This is a measure for the undergraduate level and is not calculated for graduate students.

In UR Student, cumulative GPA is calculated as the number of earned grade points divided by the cumulative course/credit units.

The quantitative value assigned to a course that can be applied by a recipient toward the requirements for a degree or other academic award.

A faculty member who guides a student in the clarification of their academic and career goals once the student has declared a major.

A person who guides a student in the clarification of their academic and career goals prior to the student's selection of a major.

A process that assists students in the clarification of their academic and career goals.

The format of instruction within a course. Credit hours are earned in some, but not all, section types.

An academic or career plan developed to allow a student to fulfill a set of requirements towards the completion of an educational credential or degree. Programs of study can be of multiple types, such as a Major, a Minor, a Cluster, a Masters degree program, a Doctoral Program, an Instrument or a Certificate.

Programs of Study also govern the academic requirements for students; academic policies that apply to students; and the educational credentials students can earn.

The primary program of study within an academic record. Each academic record must have one and only one primary program of study. For a graduate student, it is the program to which the student has been admitted. Additional programs of study can be added for items such as certificates after the student has been matriculated in to their primary program of study, based on individual school and program requirements. For an undergraduate student, this is typically their first declared major or their first intended major upon admission (taken from a student’s application and their first designated area of interest).

This program controls the academic unit and level assigned to the academic record.

The period of time representing an annual cycle of academic activity for an academic program.

This is a way to designate a specific term in a specific academic year. The code is 3 digits, with the first two digits the fiscal year (YYYY) and the last digit the term number. Example: YYT = 161 equates to The first term in the 2016 academic year, that is, fall 2016.

The specific degrees such as bachelors (BS, BA), masters (MS, MA, MM, etc.), doctoral (PhD, EdD, DMA, etc.), diplomas, certificates, or other types of credentials students can earn as official recognition for the successful completion of a program of study. Educational credentials must be approved by the NYS Department of Education to be offered and awarded.