Payroll Accounting Adjustments
Accounting adjustments for payrolls completed in myURHR (pay dates after 1/1/25):
Payroll Accounting Adjustments (PAAs) are corrections to payroll distributions for pay periods previously posted. The prior pay period must have been processed in myURHR (not HRMS). PAAs do not result in a change to any future-dated allocations for a worker or position. If you need to create a PAA, be sure to also process a Payroll Costing Allocation (PCA) to account for future payrolls.
Accounting adjustments for payrolls completed in HRMS (pay dates prior to 1/1/25):
Accounting adjustments for payroll that was processed in HRMS will continue via an 800 form process through March 31, 2025. This process will only be acceptable for payrolls processed in HRMS from 1/1/24 through 12/31/24. For accounting adjustments for payroll processed in calendar year 2023, an adjusting journal entry is required. This will follow the Cost Transfer policy, but change to a cutoff of 12 months, as opposed to 18 months, as previously utilized.
800 Forms will continue to be accessible in HRMS through March 31, 2025. 800 Forms will be processed by the Payroll Office according to the following schedule:
Due Date for Submission
|
Processing Date |
| 1/10/2025 | 1/16/2025 |
| 1/20/2025 | 1/24/2025 |
| 2/7/2025 | 2/13/2025 |
| 2/17/2025 | 2/21/2025 |
| 3/7/2025 | 3/13/2025 |
| 3/17/2025 | 3/21/2025 |
| 3/31/2025 | 4/3/2025 |
800 Forms can be emailed to 800_Forms_Payroll@UR.Rochester.edu.
Please ensure the following:
- A proper certification statement is included (“I certify that the pay distribution on the attached 800 Form is a reasonable reflection of effort devoted during the period prior to the effective date of this proposed change, and the proposed distribution on the attached 800 Form is a reasonable estimate of effort for the period indicated.”)
- 800 Forms over 90 days must have a detailed explanation on the form as to why it was not processed in a timely manner. This should be done in the memo field when processing the form in HRMS. If it is missed when processing, please ensure an explanation is included in your email.
- Please make sure all pages of the 800 Form are attached to the email upon submission.
After March 31, 2025, all payroll accounting adjustments (reallocations) related to payroll processed in HRMS (for pay periods prior to 1/1/25) will need to be adjusted via a journal entry in URFinancials. After June 30, 2025, no further payroll distribution change journal entries will be accepted for pay periods processed in HRMS.