This update was sent to the University research community on October 24, 2022.
Dear colleagues,
We continue to make progress in preparing for the launch of the NIH Data Management and Sharing (DMS) policy, which requires that all NIH funding applications submitted on or after January 25, 2023 include a data management and sharing plan and that researchers comply with the final, approved version of that plan. This is an institution-wide initiative, and we are working to put resources in place and find solutions that will help all of our scientists, no matter what school, department or center you are in.
As with any mandate, this isn’t optional, so we want our scientific teams to be informed and ready for what’s ahead. Over the next few months, I will attend several faculty, research administration and leadership meetings to review the policy, share plans, and answer questions. I’ll be joined by other leaders in our research enterprise, and together we’ll do our best to address any questions and concerns you might have.
There are many pieces to the new policy, and there are several things we’re still sorting out. For example, I’m working with senior leadership to figure out how we are going to de-identify personal health information before sharing this data. Fortunately, I’ll be back in your inboxes with another update in November (you can find all of my updates here). In the meantime, please take time to review the following updates:
- Building a data management and sharing plan
- Data and code repositories
- ORCID
If you have questions, please reach out to me or contact Miner_Information@urmc.rochester.edu.
Best regards,
Steve
Steve Dewhurst, PhD
Interim Vice President for Research
Building a Data Management and Sharing Plan
- All NIH-funded research that generates scientific data – with only a few notable initial exceptions like training grants (T) and fellowships (F) – will be required to include a DMS plan. These plans should be a two-page (or less) description of which data you will preserve or share, how you will accomplish that (listing any tools, software, data standards, repositories, ORCIDs, etc.), and who will be responsible for managing compliance with the plan.
- Here are some resources to help you familiarize yourself with DMS plans:
- NIH: Writing a Data Management and Sharing Plan: Use this template to try drafting a plan for your current work based on the recommended elements.
- Use the DMPTool to create your own DMS plan.
- As Mike Lauer, NIH Deputy Director of Extramural Research, has noted “DMS Plans will be reviewed and assessed by NIH program staff, not by peer reviewers, so plans will not factor into the Overall Impact score of the application. Peer Reviewers may, however, comment on the reasonableness of proposed data management and sharing costs based on the information provided in the budget justification section (see NOT-OD-22-189 for details).” To that end, we will provide more guidance/information regarding allowable DMS costs for inclusion in NIH grant applications in the near future.
Data and Code Repositories
- We’ve identified an advisory committee that will be reviewing data and code repositories for our institution. Faculty members and staff from SMD, CTSI, AS&E, ORPA, Miner Library, River Campus Libraries, University IT and Research & Academic IT will review and provide recommendations on potential repositories that will best serve our research community.
- These repositories will be internal to the University. Individual funding agencies may have their own requirements regarding use of domain-specific repositories and access to data.
Reminder: Register for ORCID today!