Overview

The DR Instructor Portal is designed for instructors to easily view and manage accommodation requests for students with disabilities.

• Only students registered with Disability Resources can request accommodations.
• Disability Resources will always notify instructors regarding students’ accommodations through the notification of accommodations letter.
• If students request accommodations that are not included in the letter, or if a student who requests accommodations has not provided a notification of accommodations letter, contact Disability Resources.
• If you’re unsure how to implement an accommodation, we’re happy to help.
  
  

Accessing the Portal

To access the DR Instructor Portal, log in with your UR net ID and password.

The Instructor Authentication Page that follows is a reminder about confidentiality. Select Continue to View Student Accommodations.

Viewing Student Accommodations and Notification of Accommodations Letters

The Overview page lists students who have made an accommodation request in one of the classes you teach. This list also identifies which of the most common accommodations a student has requested (i.e. EXAM for testing accommodations; NOTE for notetaking accommodations).

To read an individual notification of accommodations letter, select View next to the student’s name on the accompanying line.

On the left-hand side of the Overview page, you can also select an accommodation category, which will display the students who have requested these accommodations.

Searching for Students by Accommodation Type

If you have lots of students, you can search for a specific accommodation by selecting Search Students’ Eligibilities > Expand the Advanced Search Panel.

Select a specific accommodation and click Search. Doing so will pull up a list of students and their emails.

Questions?

We’re happy to help! Call (585) 276-5075 or email disability@rochester.edu. 

The DR Instructor Portal is designed for instructors to easily view and manage testing accommodation requests for students with disabilities.

Accessing the Portal

To access the DR Instructor Portal, log in with your UR net ID and password.

The Instructor Authentication Page is a reminder about confidentiality. Select Continue to View Student Accommodations.

Specifying Your Alternative Testing Preferences

Select Alternative Testing from the left-hand menu.

Option 1 - Proctoring your own exam

If you will be proctoring your own exams, or if there are no exams for your course, make the appropriate selection and click Confirm.

Option 2 - Exams proctored by Disability Resources

If you would like Disability Resources to proctor exams on your behalf, submit an Alternative Testing Agreement. This agreement provides our office with proctoring instructions, including the best way to contact you/the instructor and/or TA for questions during the exam, standard class time and exam dates, allowed materials, and other exam related instructions for our office.

Completion of this Agreement is required 24 hours in advance for students to test with Disability Resources.

Only one Alternative Testing Agreement per course per semester is needed. The system copies this agreement to all students registered in the course who request to use testing accommodations.

If the Agreement was previously filled out by following the link provided in the notification of accommodations letter, then you don’t need to complete it again within the online portal.

Fill out the six mandatory questions:

Specifying Exam Dates

The DR Portal was upgraded over Summer 2022 and now you can enter all exam dates for your course in a calendar format. When students enter their exam requests, they will be restricted to these choices only. This will ensure student requests are matched properly with the correct course exam date.

If there are specific instructions for each exam date, add them to the ‘Note’ section. For example, if students are allowed to start early, take the exam the day after the standard date, or allowed different notes sheets per exam, these instructions can be added to the ‘Note’ section and will correspond directly with each specific exam date.

Click "Add Exam Date" to save this date to the Testing Agreement. At least one exam date must be entered in the Alternative Testing Agreement to submit.

Finally, any additional information can be added here:

The Testing and Note Taking Coordinator will follow up if any additional information is needed.

Reviewing the Testing Agreement and Students’ Exam Requests

If you have selected Option 2, you can then use the portal to review the submitted Testing Agreement and make changes if necessary:

You can also review student exam requests and upload exams for specific exam dates. To upload an exam, in Alternative Testing, choose ‘Upload File to Exam’ in step 1, select the checkbox for the corresponding students and exam date, and then ‘confirm your selection.’ It will then then bring you to a screen to upload the file securely.

Note: If you receive the message Unable to Find Courses in Current Term when you select Alternative Testing, it means that students have not yet made any exam requests for your course. Please keep in mind this may change as the semester progresses.

If you run into any issues or need assistance, please reach out to the Testing and Note Taking Coordinator at disability@rochester.edu.