Award Management - Pre-Award Spending/Advance Accounts

There are two types of pre-award spending applicable to sponsored projects.

Type 1: 90-Day Pre-Award Spending (90 days prior to the official award start date):
For federal grant and cooperative agreement awards issued under Expanded Authorities (without exceptions noted in the agency’s Notice of Award), federal funding agencies have authorized the University to incur costs up to 90 calendar days prior to the official start date of the award without prior approval.

Type 2: Advance GR FAO Request:
Under certain conditions, an Investigator or Department may request a GR FAO prior to the actual receipt of the award. This can be done according to sponsor guidelines and regulations through completion of a Request to Issue an Advance GR FAO Form.

Note:
In most cases, pre-award GR FAO establishment cannot occur more than ninety (90) days prior to the actual award start date (without sponsor approval). The Department Chair or Division Chief must indicate approval of the request by signing the form and providing an alternate unrestricted FAO, indicating willingness to assume fiscal responsibility for any charges if the award fails to materialize.

The Request to Issue an Advance Account GR FAO Form must include: a) a justification for why pre-award costs are necessary; b) an OP FAO; and c) be signed by the Principal Investigator.

 

 

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