Dropping Courses

Students can drop and add classes in UR Student from when registration opens through the second week of the semester.

Beginning with the third week of the semester through the end of the fourth week of the semester, an electronic drop/add form must be used to add a class. Students can drop a course in UR Student up until the end of the fourth week of the semester.

After the end of the fourth week of the semester, and up until the end of the eleventh week of the semester, students are eligible to withdraw from one or more courses. A notation of "W" will be recorded on the transcript. Withdrawal from one or more courses may impact graduation plans, financial aid, and for international students--their visa status. Students are always advised to discuss their plans to withdraw from a class with their faculty or College advisor. The procedures for submitting a drop/add form are described in more detail below.

Hajim School students are always required, to secure the permission of their undergraduate coordinator or faculty advisor before making changes to their course schedule. Undergraduate students who are not pursuing majors in the Hajim School are strongly encouraged to discuss any schedule changes with their College or faculty advisor.

Students who choose to withdraw from all of their courses at the end of the semester will not be permitted to register and return for the subsequent semester. In these circumstances, students should follow the procedures outlined on the leave of absence or withdrawal page.

There are additional policies concerning dropping calculus courses. See the drop policy for calculus page for more information.

One- and Two-Credit Courses

The deadline to drop one- or two-credit courses, whether full- or half-semester courses, is the end of the third week of the course (assuming the course began at the start of the semester).

If the course begins after the start of the semester, the deadline to drop a one- or two-credit course is the end of the second week of the course.

NROTC Students

NROTC students must additionally obtain permission from the professor of naval science to drop or add a course. In no case may they reduce their course load below 12 credit hours. Failure to meet these requirements may result in the loss of scholarship benefits and/or removal from the NROTC program.

Add/Drop Form Instructions

Fall 2022 Student Drop/Add Form Instructions

  1. Please use UR Student as much as possible to adjust your schedule. Many students find it is helpful to use the edit registration feature within UR Student to adjust their schedule.
    1. UR Student instructions on how to drop/swap and add courses (pdf)
    2. If you continue to experience issues in UR Student, please review the troubleshooting guide (pdf) available here and on the UR Student resource page.
  2. Before submitting a drop/add form, please verify that you have no existing time conflicts for the changes you are making. If you have questions around time conflicts, please see more information below.
  3. If you need to use the online drop/add form (pdf): Save the form to your desktop, then complete each section of the form.
  4. There are no CRN’s for courses in UR Student. In UR Student each course has a course subject, number and section number (e.g., MATH 161-1). Please use this format when using the online drop/add form.
  5. After saving the form, email the completed form as an attachment to ccasrec@ur.rochester.edu.
  6. After the form is sent to undergraduate records, it will be reviewed/approved by our administrative staff and then sent to the Registrar’s office to be processed.

If you wish to discuss your academic plans, we encourage you to make an appointment with an advisor in CCAS.

TIME CONFLICT

  • We suggest that students register for the course(s) that are the most difficult to get into first and then email BOTH instructors for overlap permission. Note: The College deans are discouraging faculty from approving time conflicts except under compelling circumstances.

ADVISOR/INSTRUCTOR PERMISSION

  • Students in the Class of 2026, 2025, and students in the Class of 2024 who have not declared their majors, should speak to their advisor about any proposed changes to their schedule.
  • All undeclared and declared Hajim students (engineering, computer science, or engineering science) will need an email from their undergraduate coordinator, submitted along with the drop/add form, indicating approval for the schedule change.
  • If the course is CLOSED, please email the instructor to see if it’s possible to get into the course.

ADDITIONAL INFORMATION FOR GRADUATE LEVEL COURSES:

  • AS&E undergraduate students cannot save graduate level courses as part of their saved schedule with other AS&E courses. Saved course schedules are based on academic unit (separate saved schedules for SMD and AS&E). For fall 2022 registration, undergraduate students will need to use an online drop/add form to register for graduate-level courses.

Spring 2022 Student Drop/Add Form Instructions

  1. February 9 was the last date for students in the College to add or drop courses in their current schedule.
  2. During the course withdrawal period (February 10 – April 6), all changes to your schedule will be made via the online drop/add form (pdf). Students who plan to underload (12-13 credits) will receive an email from an advisor to discuss their academic plans.
  3. Starting February 10 (2022) students will need to submit a petition form if requesting to late add or drop delete courses. Advisors in CCAS are available for additional questions.
  4. If you need to use the online drop/add form (pdf), complete each section of the form.
  5. In UR Student each course has a course subject, number, and section number (e.g., MATH 161-2). Please use this format when using the online drop/add form.
  6. After saving the form, email the completed form as an attachment to ccasrec@ur.rochester.edu.
  7. If using the drop/add form for a request to late add a course, submit a petition form, and forward the email from the instructor giving permission, with the drop/add form, to ccasrec@ur.rochester.edu.

If you wish to discuss your academic plans, we encourage you to make an appointment with an advisor in CCAS

ADVISOR/INSTRUCTOR PERMISSION

  • Students in the Class of 2026,Class of 2025 and Class of 2024 who have not declared their majors, should speak to their advisor about any proposed changes to their schedule.
  • All undeclared and declared Hajim students (engineering, computer science, or engineering science) will need an email from their undergraduate coordinator, submitted along with the drop/add form, indicating approval for the schedule change.

Transcripts

Courses dropped before the end of the fourth week of the semester will be deleted from the transcript and the advising record. Beginning with the fifth week, and thereafter through the last day of the eleventh week of classes, courses will appear on the advising record with a “grade” of W and the week in which the course was dropped, and on the transcript with a “grade” of W (the week is not specified).

Underloads

Underload approval is required if the program consists of fewer than 14 credits, and will not be granted for programs comprising fewer than 12 credits.

Students should be aware of the fact that dropping below 12 credits before the four-week deadline will affect all financial aid. Only students enrolled in at least 12 credits may receive University grants and scholarships. Dropping below 12 credits even after the four-week deadline may also change TAP, Pell, and loan eligibility. Students contemplating such actions should be referred to the Financial Aid Office.

Varsity athletes wanting to drop below 12 credits should be referred to Athletics and Recreation, since NCAA regulations are strict on this point.

International students are not permitted to drop below 12 credits. There are rare exceptions and students must always consult with International Services Office (ISO) and an advisor in CCAS.

Part-time students who are also University of Rochester employees using tuition benefits should check the tuition benefit policy.

Full-time students who drop below 12 credits will be sent a warning letter at the end of the semester.