Exchange Students
We can't to welcome to the University of Rochester! Before you join us on campus, there are some tasks you'l need to complete to make sure you're prepared for your international education experience.
We can't to welcome to the University of Rochester! Before you join us on campus, there are some tasks you'l need to complete to make sure you're prepared for your international education experience.
First things, first! Before completing any of the required incoming exchange student tasks, you'll need to set up your online accounts and update your family's contact information.
About two business days after you make your enrollment deposit, you will receive an email requesting that you activate your NetID and enroll in Duo.
After activating your NetID and enrolling in Duo, you'll need to complete your onboarding tasks in UR Student, the University's student information system. UR Student is where you will register for your courses, manage your student financial account, and update your personal information.
Navigate to UR Student (link below) and follow the prompts to:
As a student, you will be provided with a Gmail account to use during your time at Rochester. The format of your student email address is: netID@u.rochester.edu. Your email account is set up for you automatically—all you need to do is navigate to the login page and enter your NetID and password to access your account.
If you didn't update your parent and guardian's contact information when completing your onboarding tasks in UR Student (see Activate your student account and complete your onboarding tasks above), make sure to verify that all the information is correct. The University will be using the contact information provided in your UR Student account to send your parent(s) or guardian(s) important communications ahead of your arrival to campus.
As an incoming exchange student, you will join the incoming first-year and transfer students to register for your classes ahead of your arrival to campus in August. You will be able to register for your University of Rochester classes on Tuesday, August 6, 2024, beginning at 9 a.m. (EDT) in UR Student, the University's student information system. Complete the following tasks to make sure you're ready to register for classes:
Utilize the Course Descriptions Course Schedules (CDCS) website to view available offerings. Visit the CDCS Guide page for instructions on how to use the tool to search for courses.
As a reminder, exchange students should take all courses for a grade and are restricted from registering for the following course types:
After the Independence Day (July 4) holiday, your academic advisor(s) will reach out to you directly at your University of Rochester email address to begin discussing your academic plans and fall semester course options.
Please avoid contacting your advisor(s) prior to this communication, as the advising team continues to support current University of Rochester students in the spring and early summer.
To prepare for course registration, you must virtually connect with your academic advisor. After the July 4 holiday, they will reach out to you directly at your University of Rochester email address (make sure to set yours up) to set up a time to discuss your course options for the semester. Once you have discussed your plans with your academic advisor, you will be able to register in UR Student, the University's student information system, when course registration opens.
We know course registration can be stressful, especially in at a different school with a different system! Use the button below to explore tutorials, tips, and resources for navigating the UR Student system and preparing for registration day.
Creating a saved schedule will save you time on your registration day by allowing you to organize the courses you would like to register for in a course schedule format. Then, you can simply enroll in those courses from your saved schedule when registration opens. Use the button to learn how to create a saved schedule.
Beginning at 9 a.m. (EDT), you'll be able to log into UR Student, the University's student information system, to register for your fall semester courses. Classes may fill up quickly, so make sure to log in and register as soon as your registration opens in the system.
View and pay your tuition bill and learn how to set up your finances while you are studying at Rochester. Visit the Finances page to view billing and payment FAQ, financial resources, and campus banking services.
Your semester tuition bill will be posted on Thursday, July 18. You (and your authorized family or friends) will receive an email notification to view your bill in your UR Student account before it is due.
Your semester tuition bill will be due on Saturday, August 10. You (and your authorized family or friends) will receive an email notification to view your bill in your UR Student account before it is due.
Complete your required health forms and document your health insurance coverage for your time abroad.
For your semester at the University of Rochester, you must document your health insurance coverage during the appropriate open enrollment period by either enrolling in the UR Student Health Insurance Plan or waiving the plan if you are already enrolled in a qualifying healthcare plan. You will need to complete this process between Saturday, June 15 and Sunday, September 15, 2024, using the button below.
Please note: If you are planning to waive the UR Student Health Insurance Plan because you are already enrolled in a qualifying healthcare plan, we encourage you to complete this process by Wednesday, July 10, 2024, to avoid having the health insurance plan fee added to your tuition bill. If you do not waive the plan prior to this date, the fee will show on your spring tuition billing statement until you complete the waiver process.
Questions: insurance@uhs.rochester.edu
UHSConnect is a secure web portal that gives you easy access to your University health records and allows you to securely message your healthcare team at the University Health Service and University Counseling Center. It's also where you'll need to complete the Health History & Immunization Form and Allergy & Medication Form as part of the University's health requirements for all full-time students.
Please note: If you submit these required health forms after the deadline above, you may be subject to a $50 USD late fee, applied directly to your tuition account.
Questions: hhf@uhs.rochester.edu
Review this important information on the polices and reporting procedures for discrimination and harassment at the University, compiled by the Office of Equity and Inclusion Civil Rights Compliance Team.
Get ready to make the River Campus your home away from home.
This form is required for incoming exchange students by Friday, June 3.
Use the button below to view the instructions on Residential Life and Housing Services website to complete your contract form in the StarRez portal. Please note that there are separate instructions for first-year students and transfer and exchange students. You will need your Active Directory credentials (which you should have set up during your enrollment tasks) in order to complete the contract form.
Here are a few resources that will be helpful as you make complete the contract form:
Housing and dining contract form instructions
Your University of Rochester campus ID card is not just your official student identification! It also offers you access to your on-campus residence hall (and other campus buildings) and links to your online accounts at a variety of different campus locations including libraries, dining centers, the bookstore, laundries, copiers, and vending machines.
In order to have your campus ID card available for pickup on your assigned arrival day, you will need to upload a photo of yourself to be printed on your card by the date listed above. If you do not submit a photo, you will need to visit the ID Office on your assigned arrival day to have your photo taken and your ID card printed on-site.
Please note: not uploading a photo by the deadline above may result in long wait times at the ID Office on your assigned arrival day.
Your on-campus housing assignment and information on your assigned roommate(s) will be sent to your University of Rochester email address in mid-July, directly from Residential Life.
The email will contain instructions to sign up for a specific move-in time slot on your assigned arrival day. Move-in time slots are first-come, first-served, so make sure to sign up as soon as you receive your email!
You are required to sign up for a move-in time slot on your assigned arrival day by the deadline listed above. A link to the instructions to sign up for a slot will be sent to you directly from Residential Life and Housing Services in early July.
Make sure to review the following residential hall policies, room information, and what items are not and not allowed to in your on-campus living space.
Required
All exchange students are required to attend this webinar on Thursday, August 15 from 9-10 a.m. (EDT), hosted by the International Services Office, to learn how to stay in compliance with your visa regulations while studying in the U.S. Make sure to register ahead of time to receive the Zoom webinar link.
These resource videos and modules will introduce you to University life and academics ahead of your arrival on campus. Make sure to complete these required items by Saturday, August 17.
*This video needs to be watched by Wednesday, July 31 at the latest.
These videos provide you with a basic introduction to the academic honesty policy and system in the College, and acquaints you with personnel, training, and resources available to help you throughout your time at Rochester.
Maintaining a safe and secure community at the University of Rochester requires the cooperation of all University community members. This video introduces you to the University's Department of Public Safety, a leader in the efforts to maintain safety and security by using the highest levels of training, professionalism, collaboration, and transparency. This session will also include important steps that you, as an individual, can take to ensure safety and security for the entire University community.
Managing your health and wellbeing can be challenging in college, whether this is you are living away from home for the first time or you're transferring in from another school. In this video, staff from the University Health Service Primary Care team, University Counseling Center, and Health Promotion Office share the resources and support available to you as a student, including services to help maintain your physical, mental, and emotional health throughout your time at Rochester.
Assistant Dean of International Student Engagement Molly Morrison shares key information for international students to have the best possible arrival and time at the University of Rochester.
What does it mean to be a BADASS Bystander at the University of Rochester? Being Aware, Deciding to Act, and Saying Something! In this video, the Title IX Office provides information about your rights, resources, and options for reporting sexual misconduct at the University. You will learn practical tools for communicating about consent and boundaries, learning to spot the differences between a healthy or unhealthy relationship, while also acquiring skills to be an active bystander who takes action to interrupt harm and generate positive actions by others.
The Center for Student Conflict Management (CSCM) provides support and resources to help you become a positive community member during your years at Rochester and beyond. Located on the fifth floor of Wilson Commons, CSCM includes the Student Conduct, CARE Network, and Alcohol & Other Drug Education teams. In this video and module, you'll learn about how each of these offices can help you stay accountable to yourself, your fellow students, and the University community.
You will complete this component in Blackboard, the University's learning management system.
Book your travel, complete your registration for Welcome Week, and download the app when it launches in early August.
Review transportation options and area accommodations to book your travel to Rochester.
This customized wearable item—exclusive to incoming students this fall—is the perfect souvenir from your semester(s) abroad! Follow the instructions below to create an account on the student gift website and order your item to pick up during Fall Welcome Week check-in in August.
Please note: You must submit your form by Monday, July 8 at 7 a.m. (EDT) to guarantee item availability and personalization. Additional non-personalized items will be available to pick up at Welcome Week check-in on a first-come, first-served basis for those who do not complete the order form by the deadline.
Registration for Welcome Week is required for all incoming exchange students and any family members/guests planning to attend. If you are arriving to campus from a location outside of the U.S., you'll also be able to indicate your interest in purchasing a dorm pack on this form. Use the button below to complete the registration form to help us best prepare for your arrival to campus and plan activities for you and your family to enjoy.
The Welcome Week app is your go-to resource for the full schedule of events and activities once you arrive to campus in August. The app also includes arrival day instructions and campus resources, so we encourage you to download and review it before you begin your journey to Rochester.
Once you've downloaded the app, make sure to filter the schedule by audience type—there's a filter especially for exchange students!
Welcome Week
As an incoming exchange student, you are be expected to arrive the University of Rochester on Monday, August 19, 2024. Your arrival day will include moving into your on-campus housing, checking in for Welcome Week, and meeting with the health and international services offices to make sure all your requirements are met.
Fall Welcome Week
Meet fellow exchange students and connect with staff from the Center for Education Abroad at this gathering during Fall Welcome Week. Keep an eye out for details!
While the following tasks are not required, here are a few more ways to connect with fellow incoming students and learn more about the University before you arrive on campus.
Contact
Enrollment & Special Programs Manager Jen O'Neil in the Center for Education Abroad is the designated contact for incoming international exchange students. Send her a message with any questions or concerns as you prepare to travel to Rochester.