Apostille Requests

An apostille request is made when a student needs a certified transcript and/or diploma to serve as proof for an international institution or organization that the University of Rochester is legally authorized to grant degrees. Please note, the certified statement completed by the University is not an apostille itself, it is the required first step in the process.

Requirements

To request an Apostille, complete and submit the Apostille Request Form which must include the signature of the student.

An official transcript must be ordered and/or a diploma must be provided. To order an official University of Rochester transcript, please review the transcript request page. Original diplomas must be returned to the Office of the University Registrar for copies to be prepared and certified. If you are not in possession of or have your original diploma, you may purchase a replacement diploma to be sent to our office address:

University of Rochester
127 Lattimore Hall
P.O. Box 270038
Rochester, NY 14627

Apostille Request Process

In general, the process can take from four to six weeks for requests within the United States and six to twelve weeks for international requests.

  1. Once the Office of the University Registrar receives the original documentation, copies are made and a certifying statement is prepared, notarized and returned back to the student.
    1. Please note: The certified statement is not yet considered an Apostille; you must complete the entire process listed below.
  2. The student must then submit the documentation to the Monroe County Clerk’s Office for further certification.
  3. The certified documentation will be returned to the student who will then forward the documentation to the New York State Department of State for further certification.

Once the steps above are complete, the documents will be returned back to the student. The student will need to determine at this time if further certification is needed by the U.S. Department of State is needed.