Apostille Requests

An apostille request is made when a student needs a certified transcript and/or diploma to serve as proof for an international institution or organization that the University of Rochester is legally authorized to grant degrees. Please note, the certified statement completed by the University is not an apostille itself, it is the required first step in the process.

Requirements

An official hard copy transcript and/or a diploma must be ordered or provided. To request an official University of Rochester transcript, please review the transcript request page. Official transcripts must be ordered as a hard copy and sent directly to the Office of the University Registrar. If you are looking to complete the apostille process for your diploma, the original diploma must be returned to the Office of the University Registrar for copies to be prepared and certified. If you do not have your original hard copy diploma, you may purchase a replacement diploma which should be sent to our office address:

University of Rochester
Office of the University Registrar
127 Lattimore Hall
P.O. Box 270038
Rochester, NY 14627

Apostille Request Process

In general, the process can take from four to six weeks for requests within the United States and six to twelve weeks for international requests.

  1. Once the Office of the University Registrar receives the original documentation, copies are made and a certifying statement is prepared, notarized and returned to the student.
    1. Please note: The certified statement is not yet considered an Apostille; you must complete the entire process listed below.
  2. The student must then submit the documentation to the Monroe County Clerk’s Office for further certification.
  3. The certified documentation will be returned to the student who will then forward the documentation to the New York State Department of State for further certification.

Once the steps above are complete, the documents will be returned to the student. The student will need to determine at this time if further certification is needed by the U.S. Department of State.