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Award Management - Subawards

When the UR receives its prime award from the sponsoring agency, it is necessary to establish a subagreement with the subcontracting institution. While it is ORPA's responsibility to prepare the subagreement documents, ORPA needs to receive verification and approval from the PI to release the subagreement. ORPA also requires verification that the PI has evaluated the subrecipient's cost proposal. This is done via a Request to Issue a Subcontract form. The information contained in that request is important for ORPA's determination and for audit purposes.

ORPA will not issue a subagreement without a completed request.

This request must be completed for the first year ONLY.

When the non-competing yearly award is issued from the prime sponsor, the ORPA Support Staff will contact the department to obtain a budget and updated statements of work (if necessary) for the ongoing and continuing subrecipient agreements. However, if ORPA forgets to do so, it is the department’s responsibility to ensure that their subagreements are updated to reflect ongoing activities and provide ORPA with a request to amend the subagreement to include additional time and/or funds.

See the Subaward Quick Guide and ORPA Subagreement Manual for more information.