Required Pre-enrollment Documents

Proof of Degree Completion/Official Degree Conferral

Matriculation into a graduate program is contingent upon completion of a bachelor’s degree, or equivalent, unless an exception is explicitly noted in the letter of appointment. You must provide proof of degree completion before matriculating into the graduate degree program. Acceptable forms of proof include:

  • An official transcript that notes the degree conferral and the date of degree conferral
  • An official transcript and an official diploma that notes the degree conferral and the date of degree conferral. This is required for students whose official transcript does not state that a degree has been awarded.

For students graduating from the University of Rochester: Email graduate.admissions@rochester.edu and our office will verify your graduation and degree.

For students graduating from an institution in the United States: Submit an official copy of your transcript (with the degree posted) to the University of Rochester. This transcript cannot be uploaded to the application system. Instead, you can submit by:

  • Mail—Your transcript must arrive in an envelope signed and sealed from the degree-granting institution:
    University of Rochester
    AS&E Graduate Education and Postdoctoral Affairs
    Lattimore Hall 206
    P.O. Box 270401
    Rochester NY 14627
  • Email—Copies will only be accepted if they are delivered directly from the originating institution through an authorized delivery agent to the University of Rochester at graduate.admissions@rochester.edu

For students graduating from an institution outside of the United States: Submit an official copy of your transcript (with your degree posted) to the University of Rochester. If your transcript does not show that a bachelor’s degree has been awarded, you will also need to provide a degree certificate and/or graduation certificate. You will need to submit the original and a certified translated copy of both documents. If your institution does not provide translated official transcripts, then you will need to find a certified translation service to provide this.

Submission instructions:

  • Mail—Your transcript must arrive in an envelope signed and sealed from the degree-granting institution:
    University of Rochester
    AS&E Graduate Education and Postdoctoral Affairs
    Lattimore Hall 206
    P.O. Box 270401
    Rochester NY 14627
  • Email—Copies will only be accepted if they are delivered directly from the originating institution through an authorized delivery agent to the University of Rochester at graduate.admissions@rochester.edu

If you are only granted one official copy of your degree conferral, please email graduate.admissions@rochester.edu to discuss your options.

Student Health Requirements

Health History and Immunization Forms

The University Health Service requires incoming full-time students to complete the Health History and Immunization Form and the Allergy and Medication Form prior to the start of classes via UHSConnect. Students will need to register for UHSConnect to complete the required forms.

Students not in compliance with the immunization requirements will be withdrawn from their program and required to leave campus. Further information about the immunization requirements is on the University Health Service website in the student services section.

Mandatory Health Fee and Student Insurance Requirement

All full-time students participate in the Student Health Program, which includes the mandatory health fee and health insurance.

Students are required to either enroll in the UR Student Health Insurance Plan (Aetna) or waive this plan if their health insurance plan meets University Insurance Criteria.

For more information, please view our Student Health Program information.

Employment Eligibility Verification

All students receiving assistantships from the University must submit proof of their employment eligibility, as required by the Immigration Reform and Control Act of 1986. Failure to complete Form I-9 for employment eligibility verification will result in termination of an assistantship. You can complete the I-9 form upon arrival on campus.

In addition to the I-9 form, we will need documents that establish identity and employment eligibility.

Documents that establish both identity and employment eligibility are:

  • US passport
  • Certificate of US citizenship
  • Certificate of naturalization
  • Unexpired foreign passport with attached employment authorization
  • Alien registration card with photograph

Documents that establish identity:

  • US military card
  • State-issued driver’s license
  • State-issued ID card with a photograph that includes your name, sex, date of birth, height, weight, and color of eyes

Documents that establish employment eligibility:

  • Original Social Security Number card (other than a card stating it is not valid for employment)
  • Birth certificate issued by a state, country, or municipal authority bearing a seal or other certification
  • Unexpired USCIS Employment Authorization

For employment verification students will need to go to the following address for I-9 paperwork:

Brooks Landing Business Center
Box 278958
910 Genesee Street, Suite 200
Rochester, NY 14611-3847
Phone (585) 275-8567

For more information please contact your Graduate Program Coordinator.