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Current Students

Forms & Policies

Graduate Student Forms


Most of the rules and regulations that govern graduate students at the University of Rochester can be found in the Graduate Bulletin. However, there are other policies, listed in our graduate handbook, with which you should be familiar.

Graduate Handbook

Policy on Registering a PhD Thesis

The final PhD oral exam during the regular academic year cannot be held until at least 15 full working days after the dissertation has been registered in the Arts, Sciences and Engineering Office of Graduate Education and Postdoctoral Affairs (GEPA).

Early Admission of New Graduate Students

Graduate students admitted for fall that the department wishes to bring in during the summer must be admitted and registered for the summer session by the June registration deadline. They must be registered for research or formal coursework and must show proof of health insurance coverage. The Mandatory Health Fee is prorated based on the current academic year fees.

In order to allow adequate time to process, paperwork must be submitted to the GEPA office a minimum of two weeks prior to the projected start date. Required paperwork includes registration form, 506 indicating health coverage, stipend and tuition scholarship, and I-9.

Complete Programs of Study

PhD programs, approved by the department chair, program director, or their representative, are due in the GEPA Office for Dean’s approval no later than two years after initial registration as a matriculated student.

Master’s students must submit their program to the GEPA Office for Dean’s approval before the end of the second term (full time students) or upon the completion of 12 hours (part time students).

Examination Appointment Forms

Required for Plan A thesis defense: must be submitted for GEPA Office approval with registration copy of thesis one week prior to exam date.

Required for the PhD Qualifier: must be submitted for GEPA Office approval two weeks prior to exam date.