AS&E Graduate Student Orientation
Graduate students, welcome to the University of Rochester! The Office of Graduate Education and Postdoctoral Affairs (GEPA) in Arts, Sciences & Engineering (AS&E) will be hosting a variety of orientation programs designed to introduce you to important policies, the resources available at University of Rochester, the greater Rochester community, and to other University of Rochester students.
Please note that the GEPA orientation does not replace your departmental orientation programming. Look for information coming from your department and contact your department graduate coordinator for more information on orientation specific to your academic program.
For questions related to the AS&E graduate student orientation, please contact Katie Ferruzza, assistant director of student services at email@example.com.
Orientation Schedule for Fall 2022
The below orientation information is for all incoming graduate students within AS&E sponsored by GEPA office. Check your email for more information on these sessions and the “GEPA Ready” orientation newsletter throughout the summer. Your respective department may host additional orientation and onboarding programming for you to attend.
Fall 2022 GEPA orientation includes:
- Virtual orientation live webinar programs
- Mandatory and Optional Online Blackboard Orientation Modules
- Fall Welcome Weeks in-person orientation programming
- International Student Orientation
Join us for a variety of optional virtual webinars and online orientation training modules to get to know resources on and off-campus available to you as a University of Rochester graduate student. The following webinar sessions will be recorded and uploaded to Blackboard later in the summer for those who cannot attend.
More sessions and details coming soon! Please check back often and look for emails from the GEPA office.
Graduate Student Housing/Health Services/Health Insurance
Thursday, June 16, 8:30-9:30 a.m. EDT (Virtual webinar on Zoom)
Learn about graduate student housing options on and off-campus as well as health services and health insurance information. Register online to receive login information.
University Counseling Center/Health Promotions/Campus Department of Public Safety
Tuesday, June 21, 8:30-9:30 a.m. EDT (Virtual webinar on Zoom)
Learn about mental and physical health resources as well as campus safety and scam prevention. Register online to receive login information.
Financing Your Education/ Exploring Careers/ Finding Jobs and Internships On or Off Campus
Wednesday, July 27, 9-10 a.m. EDT (Virtual webinar on Zoom)
Hear from the Greene Center and the Student Employment Office for information on the resources available to explore career possibilities, internship options, and help with finding an on-campus job or research position. From using job and internship search tools like JobLink and Handshake to applying, networking, and updating your CV/Resume, we can support you! This webinar will also include an overview of understanding your student bill and managing your finances as a graduate student. Register online to receive login information.
Login to Blackboard mid-July to complete mandatory modules including uploading your student ID photo (due 8/5) and completing the Academic Honesty and Title IX trainings (due before 8/30). Take some time to review important information on ways to get connected with campus resources and the greater Rochester community.
When you login to Blackboard look for “AS&E Graduate Student Orientation Fall 2022” on the right side under the “organizations” section.
In order to access Blackboard (starting mid-June) you first need to activate your NetID and set up your University of Rochester email address. Please view the Incoming Student Checklist to view additional tasks you need to complete in preparation for joining the University of Rochester community.
We invite you to attend the following in-person interactive events below once you arrive to campus as part of Fall Welcome Weeks.
Tuesday, August 30
Teacher Assistant Training (By invite only for selected departments)
9 a.m.-noon (Various on-campus locations)
Email invitations with more information will be sent to students in departments that are participating in the training.
Dean’s Welcome, Graduate Student Panel and Student ID Pick-Up (MANDATORY)
3-3:45 p.m. (In-person at Hoyt Auditorium)
Join AS&E Dean of Graduate Education and Postdoctoral Affairs Nick Vamivakas and Assistant Dean Kristina Lantzky-Eaton for a welcome greeting followed by a “How to be a UR Graduate Student” panel discussion. Pick up your student ID card immediately following the panel and then head over to the Resource Fair described below.
Graduate Resource Fair (MANDATORY)
4-6 p.m. (In-Person at LeChase Hall)
Meet with representatives from a variety of crucial on and off-campus resources to ask questions, learn about their services and ways to get connected. While you’re there, meet other graduate students from AS&E and Warner School of Education and pick up a free ice cream treat!
Friday, September 9
Graduate Student Picnic
4-6 p.m. (Genesee Valley Park)
Incoming graduate students and their immediate families are invited by the Graduate Students Association (GSA) for a BBQ picnic in Genesee Valley Park (just a 5 minute walk from campus). This will be a great chance for you to meet other students and make new connections. Free food, lawn games, and music! Registration information coming soon.
Campus Tours for Grads
Join Graduate Student Association (GSA) officers and graduate student leaders for an informal tour of the University campus. Get to know buildings locations, the best study spaces, dining locations, and more!
The International Services Office (ISO) will host a virtual orientation as a supplement to their online pre-arrival orientation. This programming is designed to provide essential information on maintaining your valid F-1 or J-1 nonimmigrant status while in the United States, as well as other important details about life at the University and in Rochester.
Some orientation programs are mandatory for students who are scheduled to arrive in the US/Rochester for full-time study during fall 2022 (requires full-time academic registration for the term). This includes students who will arrive prior to the start of classes and students who will arrive later within the fall 2022 term. Additionally, students who began a new program of study from abroad in spring 2022 must also attend this meeting if they intend to arrive in-person to continue their enrollment in the fall. New international students throughout all University divisions are required to attend the same meetings, including those transferring their immigration record via SEVIS from another US institution.
Please visit the International Student Orientation Program page for additional details as they become available.