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Programs

Late Night Programming

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UR Late Night Event Fund

Student Organizations are welcome to submit requests for supplemental funding to plan and implement late night programming for University of Rochester students. Awards of up to $500 will be given to programs that meet the following criteria:

  • The event must occur primarily between 10pm and 1am on Friday or Saturday nights.
  • The event must be inclusive of all students and appeal to a broad audience.
  • The event must be creative and unique, providing a programming option that does not typically exist for most students.

Examples of events include: Jazz Night or Comedy Club in the May Room; Karaoke or Open Mic Nights in the Hive; Renting out a Dance Club in Rochester.

To apply for this fund, complete the Event Registration process and indicate you are requesting funding from the UR Late Night Programming Fund.

UR Late Night Committee

The purpose of the UR Late Night Committee is to enhance the late night program options for students on campus and to provide an alternative to traditional parties with alcohol. The committee will serve two primary purposes:

  1. Support students who want to plan late night programs with financial and logistical resources
  2. Assess and develop new outlets and spaces for students to socialize at night

The committee is comprised of both staff and student representatives. If you are interested in working with this committee or have suggestions to enhance late night programming, please contact John DiSarro at john.disarro@rochester.edu.

Supplemental Funding:

Student Organizations with a CCC page are welcome to submit requests for supplemental funding to plan and implement late night programming for University of Rochester students. Awards of up to $500 will be given to programs that meet the following criteria:

  • The event must occur primarily between 10pm and 1am on Friday or Saturday nights.
  • The event must be inclusive of all students and appeal to a broad audience.
  • The event must be creative and unique, providing a programming option that does not typically exist for most students.

To apply for this fund, complete the Event Registration process and indicate you are requesting funding from the UR Late Night Programming Fund. This money can be requested at any time.

First Six Weeks Funding:

UR Late Night aims to have at least 1 event per weekend for the first 6 weekends of the academic year to increase student involvement on campus. These events must meet the criteria listed above.

Student Organizations with a CCC page may apply to participate in the UR Late Night First Six Weeks Calendar by applying on CCC from UR Late Night First 6 Weeks of Fall Semester Event Proposal - 2018https://ccc.rochester.edu/submitter/form/start/143488by March 23rd 2018. Student Organizations will be notified if their event has been approved by May 1st 2018.

If your program is approved, the UR Late Night committee will:

  • provide up to $300 for supplies for the event
  • in addition to the $300, we will cover basic ECM fees
  • reserve a room for your event
  • print materials (fliers, etc.) that you need
  • include your event on a first 6 weeks calendar that will be handed out at orientation, fall leadership training, and other beginning of the semester events

As an organization, you are expected to:

  • Plan the event
  • Create a budget using the template provided to you when your event is approved
    • a first draft of the budget needs to be completed by May 20th
    • The final version of your budget is needed by August 10th
  • Register the event on CCC
    • complete the assessment form after the event
  • Be present and run the event that night
  • Design all advertising, including fliers and a Facebook event.

UR Late Night Funding Policies

UR Late Night Funds cannot be used to:

  • Purchase gift cards
  • Purchase equipment for your organization (SA supplemental funding can cover that)
  • Prizes are not to exceed $50
  • Make reimbursements (we cannot/will not reimburse any costs your organization pays up front)

UR Late Night Funds can be used for:

  • Decorations – be sure they are allowed in the space you have reserved (ex: Feldman ballroom does not allow wall decorations)
  • Food
  • Purchasing supplies needed to run your event (extras need to be returned to Wilson Commons Student Activities)
  • Purchasing prizes – maximum $10 per person, $50 in total
  • ECM/Facilities/catering costs
  • Bills for vendors such as a DJ or rental company (give us the contract directly to pay)
    • have contract filled out and turned in at least 5 business days in advance of your event to have a check ready the night of your event to pay the vendor

Need help planning a Late Night program?

Contact John DiSarro (john.disarro@rochester.edu) to discuss possible event options and to get started with the planning process.

To submit a proposal for late night programming, see our Forms page.

2017-18 UR Late Night Spring Programs

Coming Soon!